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Plus, you’ll get a wealth of social media promotion and virtual event ideas for your business, including tools for webinar promotion and advice for incorporating video conferences and event partnership into your marketing strategy. \n\nTake a look at seven strategic partnership examples including affiliate marketing and distribution partnership and try out our content ideas for social media event marketing and partnership marketing to boost your social media metrics. But first, you may be wondering how to encourage participation in virtual meetings or run an interactive event. We can tell you how to host engaging virtual events! And if you're asking yourself \"what is a webinar?\" before you even begin with webinar online marketing, that's OK too! These posts answer all your questions—even the simple ones.","Marketing","Get virtual event ideas and elevate your marketing strategy with interactive events, event partnerships, and social media event promotion. ",{"logo":1468},{"id":1469,"openLinkInNewTabTitle":1470,"downloadIconTitle":1471,"downloadIconPng":1472,"downloadIconSvg":1476,"downloadLogoTitle":1478,"downloadLogoPng":1479,"downloadLogoSvg":1484,"visitBrandGuidelinesTitle":1486,"visitBrandGuidelinesLink":1487},"ALC9MfevTFOtqdGxjir3nA","Open link in new tab","Download Icon",{"alt":1473,"height":1474,"url":1475,"width":1474},"Icon in .png format",140,"https://livestorm.imgix.net/1127/1702040904-livestorm-icon-primary.png",{"url":1477},"https://livestorm.imgix.net/1127/1702040919-livestorm-icon-primary.svg","Download Logo",{"alt":1480,"height":1481,"url":1482,"width":1483},"Logo in .png format",63,"https://livestorm.imgix.net/1127/1702040979-livestorm-logo-primary.png",372,{"url":1485},"https://livestorm.imgix.net/1127/1702040994-livestorm-logo-primary.svg","Visit Brand Guidelines","https://brand.livestorm.co/",{"allForms":1489,"componentCsmSection":1586,"componentForm":1614,"componentEventBanner":1627,"componentPricing":1633,"componentSignupPopup":1680,"global":1731,"openGraph":1743,"softwareApplicationSchema":1747},[1490,1500,1511,1519,1532,1543,1554,1565,1576],{"id":1491,"name":1492,"slug":1493,"formId":1494,"redirectUrl":1495,"firstStepTitle":1495,"firstStepText":1496,"lastStepTitle":1497,"lastStepText":1498,"lastStepCta":1499,"gtmEvent":1495,"segmentEvent":1495,"segmentLabel":1495,"segmentWhitelistedProperties":1495},"Tyv9unF3TiClSxQ9KwjbAw","VIP Calculator","calculator","e7527a4e-e2d0-40e2-b673-401713043e7a","","Leave your information so our sales team can get in touch. 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These blog posts are for sales managers and account executives who need sales training to get up to speed with using video for sales and customer engagement. \n\nAny sales professional worth their salt will know that dull sales meetings are a straight road to customer churn. Because when it comes to meeting sales targets in a digital world, you need to know how to upsell during your product demo and deliver seamless customer onboarding (and client onboarding) using product demo videos and sales webinars. So, get ready to optimize your client onboarding process with better virtual selling videos and cross-selling advice.\n\nWith these Livestorm guides to video engagement for sales, you’ll never host a boring sales meeting again. These articles will help you onboard and retain customers with a sales meeting agenda that focuses on customer engagement. Find out how to use customer training to build a great customer education strategy and banish churn for good. And get the low-down on all the best customer onboarding tools to start using right now (time for a quick Loom, anyone?).\n\nOn top of all that, you can check out our top customer success metrics—from Customer Lifetime Value (LTV) to Monthly Recurring Revenue (MRR)—to help you accurately measure your progress and position yourself as a market leader. ","Learn how to sell online, minimize customer churn and increase customer engagement thanks to these resources.  ",{"id":2247,"alternativeVersions":2248,"_locales":2252,"fillerTextTitle":2253,"fillerTextText":2254,"name":2171,"seoDescription":2255,"slug":2172},"118558300",[2249,2250],{"locale":1456,"value":2172},{"locale":1461,"value":2251},"ressources-humaines",[1456,1461],"How to manage a remote team and improve internal communications","CEOs, managers, and HR teams at SMEs are all thinking differently since the rise of remote working. It’s clear that remote work and hybrid workplaces are here to stay, but virtual office management isn’t always easy.\n\nCompanies like yours need to know how to welcome a new team member virtually, give them an amazing remote orientation, and improve HR communication for existing remote employees while implementing futureproof plans for remote team building. \n\nTo help you get started, we’ve compiled all our expertise on improving your company onboarding workflow for both hybrid and fully remote employees, virtual onboarding best practices for the four phases of onboarding, and using onboarding technology for an automated employee onboarding process. \n\nWhile you’re here, learn why a good onboarding session and remote team activities are so important for fostering a great employee experience even in a totally virtual office, and test out activities like storytelling workshops, book clubs, and personality tests. \n\nAnd if that weren’t enough, dive into the challenges and benefits of working from home (whether it’s battling motivation or loving wearing whatever your want) and set up your home office for remote work with all the right tech and a perfectly curated back drop for video calling.","Discover tips on virtual office management, remote employee onboarding, and HR communication in these resources for the virtual office.",{"id":2257,"alternativeVersions":2258,"_locales":2260,"fillerTextTitle":2261,"fillerTextText":2262,"name":1895,"seoDescription":2263,"slug":1897},"118558297",[2259],{"locale":1456,"value":1897},[1456],"How to engage students in remote learning","This content bank for virtual instructors, educators, and tutors will demonstrate how to be a good online teacher and help you get confident using virtual classrooms and online teaching tools.\n\nVirtual education can be a tricky field to master with so many barriers to online learning and hybrid learning. Online students do experience some problems with remote learning, but that doesn't mean you can't optimize your virtual training sessions for maximum student engagement. \n\nWith step-by-step guidance from Livestorm, you'll gain a deeper comprehension of online learning terms like Virtual Learning Environment (VLE) and Learning Management System (LMS), as well as the various platforms and software that support them (such as Wooclap and Edmodo).\n\nNot only will you achieve the best engagement strategies for virtual education and webinar training, but you'll uncover all the insight you need to become the best virtual teacher for your online course. Etiquette could be a good place to start for you, so don’t miss our piece on establishing virtual classroom rules for a positive learning environment.\n\nThen, decide which teaching platform will help you deliver completely remote or hybrid learning, and check the many ways to improve student engagement such as using breakout rooms, emoji reactions, and fun quizzes.","Browse expert advice for virtual instructors and teachers on how to engage students in remote learning, use online teaching tools, and deliver online classes.",{"id":2265,"alternativeVersions":2266,"_locales":2275,"fillerTextTitle":2276,"fillerTextText":2277,"name":2278,"seoDescription":2279,"slug":2270},"120138866",[2267,2269,2271,2273],{"locale":1453,"value":2268},"fernbestimmung",{"locale":1456,"value":2270},"remote-communication",{"locale":1458,"value":2272},"comunicacion-remota",{"locale":1461,"value":2274},"travail-hybride",[1456,1461,1458,1453],"How to improve remote communication","Any business owner, sales rep, or freelancer should know how to leveredge video engagement for business communication. Most employees want hybrid working and potential clients and investors much prefer connecting via a virtual meeting or online chat than spending time and money on excessive travel. \n\nA strong video engagement platform can do wonders for remote communication of any kind, whether that's freelancers, teachers, or even lawyers. Maybe you’re a lawyer and want to know about holding court arraignments via video call. You can find answers right here. \n\nNot sure what video engagement actually is? Livestorm can help! We've got loads of resources to help you harness video chat to increase stakeholder engagement when communicating remotely. We’ll also cover the basics: from understanding what web conferencing is and setting up an automated webinar, to knowing the benefits of using a video engagement platform in the workplace and choosing the right software for your sales and marketing funnel. \n\nVideo calls are far more personal than conference calls without video, so it's the only way to go if you want to elevate your remote communication strategy. Whether it's recording an on-demand webinar or making the most of engagement features like screen sharing, live Q&As, online surveys or online polls—we can help you introduce video engagement to your internal and external communication strategies.","Remote communication","Improve remote communication in your organization and engage stakeholders thanks to these video conferencing guides and resources.",{"id":2281,"alternativeVersions":2282,"_locales":2285,"fillerTextTitle":2286,"fillerTextText":2287,"name":2288,"seoDescription":2289,"slug":2284},"49465",[2283],{"locale":1456,"value":2284},"product-updates",[1456],"Where can I find Livestorm company updates?","If you’re an entrepreneur or startup company and you want startup news from Livestorm all about what we’re up to, you're in the right place! Discover what is happening during each funding round as well as major product updates and launches in these articles.\n\nRemember when we launched usage-based enterprise pricing or raised a $30m series B to accelerate product development and help us expand into North America? What about when we supported French companies to offer our services through the pandemic? Didn’t read these stories? You missed out! \n\nThis blog segment is for small business owners and tech startups looking for big company updates and many other topics. You’ll get valuable insights into the world of video conferencing, where you can host webinars and startup events to grow your audience and find out how to choose the right webinar software for your business goals. You’ll be first in line to use video engagement tools to elevate your virtual events and compete with other unicorn companies in your specific industry. \n\nAnyone growing a remote business in need of startup funding will be interested in our take on using virtual meetings to create a fantastic virtual working culture and deliver pitches to potential clients and stakeholders to secure startup business funding. Ready to join an ever-growing startup community and hear our c-level’s vision for the future of video engagement? Let’s go! ","Company updates","Find out the latest company updates and video engagement insights from Livestorm in these articles intelligible for anyone in the startup community.",{"id":2291,"alternativeVersions":2292,"_locales":2296,"fillerTextTitle":2297,"fillerTextText":2298,"name":1840,"seoDescription":2299,"slug":1834},"RFXn9yncRnG5zOdpmDcdtw",[2293,2294],{"locale":1456,"value":1834},{"locale":1461,"value":2295},"sante",[1456,1461],"How to create high-impact healthcare online events","Explore our comprehensive healthcare webinar content blog, which features a wealth of insightful discussions and expert panels from industry leaders across various sectors of healthcare. Dive into a wide array of topics that cover the latest trends, innovations, and challenges facing the healthcare industry today. You'll discover valuable resources, including in-depth articles, research findings, and practical tips that are meticulously curated to enhance your understanding and keep you informed about the evolving landscape of healthcare. Our blog also provides case studies and real-world examples that illustrate the impact of these trends on patient care and health outcomes. Join us to deepen your knowledge, engage with thought-provoking content, and stay ahead in this critical field—empowering yourself to make informed decisions in your professional journey!","Explore our healthcare webinar content blog, featuring insightful discussions, expert panels, and valuable resources to enhance your understanding of the latest trends and innovations in the healthcare industry.",{"id":2301,"alternativeVersions":2302,"_locales":2305,"fillerTextTitle":2306,"fillerTextText":2307,"name":1853,"seoDescription":2308,"slug":1855},"dsz4ZxDvSQacP_7z_rsDsA",[2303,2304],{"locale":1456,"value":1855},{"locale":1461,"value":1855},[1456,1461],"How to create high-impact finance online events","Essential Guide to Online Finance Events: Tips and Insights\n\nDiscover the latest trends in finance through engaging online events. Whether you're looking to enhance your investment skills or learn about personal finance, these virtual gatherings offer valuable insights from industry experts. Join webinars, participate in virtual conferences, and explore interactive workshops to boost your financial knowledge. Stay updated on key topics, network with like-minded individuals, and elevate your financial literacy from the comfort of your home. Don't miss out on the opportunity to gain expert advice and connect with the finance community through online events!","Explore our finance webinar blog to gain valuable insights into the latest trends, strategies, and tips for managing your finance online events effectively. ",[],{"id":1732,"ctaUpgradeNow":1740,"ctaGetStartedForFree":1737,"ctaGetDemo":1790,"keyTakeaways":2311,"minRead":2312,"noCreditCard":2313,"noInstall":2314,"readTheCustomerStory":2315},"Key Takeaways","min. read","No credit card needed","No installation required","Read the customer story",[2317,2474,2713,2904],{"id":2318,"alternativeVersions":2319,"_locales":2326,"_publishedAt":2327,"_updatedAt":2328,"trackName":1495,"trackingBreadcrumbTitle":1495,"blogPostCategory":2329,"blogPostAuthor":2331,"cluster":2340,"content":2385,"coverImage":1499,"coverWithImgix":2425,"bottomContentOffer":1629,"date":2429,"headerCta":1629,"inlineContentCard":1629,"inlineTextCta":1629,"relatedArticles":2430,"relatedPillarPage":1629,"seoDescription":2431,"sidebarContentCard":1629,"structuredData":2432,"subtitle":2431,"title":2457,"slug":2323,"takeaways":2458},"EecFgpdTSEyLCddvpzbhUA",[2320,2322,2324],{"locale":1453,"value":2321},"keynote-redner-finden-tipps",{"locale":1456,"value":2323},"how-to-find-keynote-speaker",{"locale":1458,"value":2325},"como-encontrar-ponente-principal",[1456,1458,1453],"2026-03-30T21:55:31+02:00","2026-03-30T21:55:29+02:00",[2330],{"id":1450,"name":1465,"slug":1454},{"id":2332,"avatar":2333,"jobTitle":2336,"name":2337,"shortDescription":2338,"slug":2339},"150611145",{"id":2334,"url":2335},"50510853","https://livestorm.imgix.net/1127/1688695141-pp-brillixa-herdhiana.jpg","Senior Growth Manager","Brillixa Herdhiana","Brillixa joined Livestorm as Growth Manager in 2021. Her experience enables her to contribute to business growth through lead generation from ads and organic channels.","brillixa-herdhiana",{"id":2341,"bottomContentCardCtaTitle":2342,"bottomContentCardText":2343,"bottomContentCardTitle":2344,"displayCustomerLogoSection":1671,"headerCtaText":2345,"headerCtaCtaTitle":2342,"inlineContentCardCtaTitle":1495,"inlineContentCardCtaLink":1495,"inlineContentCardImage":1499,"inlineContentCardTag":1495,"inlineContentCardTitle":1495,"inlineContentCardText":1495,"pushCover":1499,"pushCtaLink":1495,"pushCtaTitle":1495,"pushTag":1495,"pushTitle":1495,"relatedContentOffer":2346,"relatedPillarPage":2371,"relatedPillarPageTitleOfTheBlock":2382,"textBasedInlineCtaText":2383,"title":2384,"urlForTheCta":1495,"withoutContentOffer":1671},"117955276","Download now","We share tips to write emails for every step of your event to drive attendance.","Drive attendance ","Increase attendance with these virtual event email templates.",{"__typename":2102,"id":2347,"trackName":1495,"trackNameFallback":2348,"backgroundImage":2349,"coMarketing":1629,"ebook":2354,"image":2357,"resourceType":2362,"shortDescription":2369,"slug":2370,"title":2348},"122287659","6 Email Templates for Successful Virtual Events",{"id":2350,"alt":2351,"height":2352,"url":2353,"width":2352},"22456979","Bkack pattern background with livestorm waves",1296,"https://livestorm.imgix.net/1127/1629970209-pattern-square-black.png",{"pdf":2355},{"url":2356},"https://livestorm.imgix.net/1127/1655904786-livestorm-x-mailjet-email-templates-virtual-events.pdf",{"id":2358,"alt":2348,"height":2359,"url":2360,"width":2361},"47031985",2481,"https://livestorm.imgix.net/1127/1655823301-cover.jpg",3508,{"id":2363,"color":2364,"cta":1791,"icon":2365,"name":2368},"23823628","skin-tone",{"id":2366,"name":2367},"149338189","registration-page","Templates","Access these 6 email templates to drive attendance to your virtual events.","email-templates-virtual-events",{"id":2372,"backgroundImage":2373,"shortDescription":2379,"shortTitle":2380,"slug":2381},"117966764",{"id":2374,"alt":2375,"height":2376,"url":2377,"width":2378},"45383563","man hosting a hybrid virtual event in front of a crowd of people",607,"https://livestorm.imgix.net/1127/1647446764-virtual-event.jpeg",779,"Virtual events are the future! This essential guide shows you how to host virtual events and hybrid events.","The Essential Guide to Virtual Events and How to Host One","what-is-a-virtual-event","Learn more on the topic","Download the email templates to learn how to drive event signups ","Virtual events",[2386,2390,2399,2402,2410,2413,2419,2422],{"id":2387,"__typename":2388,"text":2389},"SGpQpUYyRqKN1rfhobLJtg","TextRecord","Choosing the right keynote speaker sets the tone for your entire event. Great speakers do much more than just fill a time slot. They spark new ideas, energize the audience, and inspire action.\n\nBut where do you start with securing the right person to lead your virtual or hybrid event? In this guide, I'll walk you through how to find keynote speakers, including where to start your search today.\n\n**Key takeaways**:\n\n\n\n* Evaluate potential speakers by watching their virtual presentations and assessing their audience engagement.\n* Search conference agendas from the past year and consider internal experts for fresh perspectives.\n* Speaker fees often depend on experience, with rising speaker fees starting around €1,250 and professional speaker fees starting around €25,000.\n\n\n## **Quick answer: how to find keynote speakers**\n\nTo find a keynote speaker for a hybrid or [virtual event](https://livestorm.co/resources/guides/what-is-a-virtual-event), check speaker bureaus, search professional databases, review conference agendas, and ask your professional network. Look for a speaker whose experience matches the topic and audience and whose fee aligns with your budget.\n\n\n## **How to find a keynote speaker: Step-by-step process**\n\nSecuring the right speaker for your event is easier than you might think. I've broken down how to find speakers for your event into eight steps.",{"id":2391,"__typename":2392,"image":2393},"Lq8_o539R5SK_-Lrn8sVxA","ImageRecord",{"id":2394,"alt":2395,"height":2396,"url":2397,"width":2398},"NdBMFqeqQg6HG0mEuFX_dA","how to find a keynote speaker in 7 steps",1550,"https://livestorm.imgix.net/1127/1756382677-livestorm-how-to-find-keynote-speakers.png",2640,{"id":2400,"__typename":2388,"text":2401},"Xcgz5e3iQ7SguvX8kcXZ9w","### **1. Define your event’s purpose, audience, and format**\n\nBefore you start searching for a professional speaker, get clear on the event details so you can find right person for the role. This starts with working with your event planner to define the purpose, audience, and format.\n\nIs your goal to educate attendees about a topic or inspire them to take action? This will help you assess whether you need a speaker with deep experience in a specific field — or if you're better off with a motivational speaker.\n\nNext, list the qualities your audience shares. For example, do they work in the same industry or role? Are they at a similar point in their careers? You can often find the perfect keynote speaker by narrowing down the types of audiences they cater to.\n\nThen, confirm the event format. If you're planning a hybrid [medical congress](https://livestorm.co/blog/plan-medical-congress), for example, you may need a speaker who can travel to your location for a multi-day event. If you're planning a [virtual conference](https://livestorm.co/blog/virtual-conference), you'll need a speaker who has experience on a virtual stage.\n\n\n### **2. Set a realistic budget for your keynote speaker**\n\nThe [cost to hire an event speaker](https://www.nsb.com/blog/how-much-does-a-keynote-speaker-cost-a-clear-guide-for-event-planners/) depends on several factors, ranging from event location to expertise type. However, the most important factor tends to be experience. More experienced speakers typically have higher fees — and professional speakers generally charge the most.\n\nAs a general rule, the cost to hire a keynote speaker for your event starts at €1,250. If you want to hire a celebrity or industry executive, it can easily exceed €100,000.\n\nKeynote speaker costs typically fall into the following ranges:\n\n\n\n* **Rising speakers**: €1,250 to €4,250\n* **Experienced speakers**: €4,250 to €12,750\n* **Professional speakers**: €25,000 to €85,000\n* **Celebrity speakers**: €85,000 and up\n\nUse these ranges to set realistic expectations for your team and to allocate the right amount in your event budget.\n\n\n### **3. Research potential keynote speakers**\n\nOnce you've confirmed your budget and event details, you're ready to look for an impactful speaker. Start by reviewing agendas from your company's previous conferences. If any conference speakers left a lasting impression on your team or attendees, consider asking them to deliver a keynote.\n\nDo the same for other conferences or podcasts in your industry. Look for as many speakers as possible who are popular with your target audience.",{"id":2403,"__typename":2392,"image":2404},"UF8yf6ULQVizuOnfZ5Ci3g",{"id":2405,"alt":2406,"height":2407,"url":2408,"width":2409},"WlYiIOAETVqBr3rlhKefWA","speaker losing train of thought during a presentation",627,"https://livestorm.imgix.net/1127/1754396883-lose-train-of-thought-when-speaking.jpg",1200,{"id":2411,"__typename":2388,"text":2412},"IfmYsc7CR_K2H8AHw4C4dQ","Another option is searching speaker bureaus. These agencies represent professional speakers and industry experts, managing scheduling and contracts on their behalf.\n\n\n### **4. Evaluate potential speakers' qualities and experience**\n\nWhen considering keynote speakers, Pauline Mura, Livestorm Senior Partnership Marketing Manager, recommends analyzing expertise first. \"What can they bring to the table in terms of knowledge, best practices, and real world examples? That's going to bring the real value.\"\n\nNext, Pauline suggests factoring in the speaker's prestige and following. Most importantly, do they have an engaged audience linked to the topic in question?\n\nPauline recommends seeking a speaker with \"an audience aligned with who you're trying to attract. That way the speaker will be able to promote and be a key factor in actually attracting people to your event.\"\n\nThe easiest way to evaluate potential speakers is to watch recordings of their keynote addresses. Look for both strong [public speaking](https://livestorm.co/blog/public-speaking) skills and relevant experience. Do they frequently deliver talks on relevant speaking topics?\n\nAnalyze the speaker's qualities and audience interaction abilities to make sure they align with what you need. Does the speaker motivate the audience and spark engagement?\n\nFor virtual events, it's also important to make sure the speaker performs well on camera. Do they have effective [public speaking body language](https://livestorm.co/blog/public-speaking-body-language), including eye contact, hand gestures, and a sense of confidence?",{"id":2414,"__typename":2392,"image":2415},"Ji94uk4KQTCWbJFhiWAM1w",{"id":2416,"alt":2417,"height":2407,"url":2418,"width":2409},"TKmhopFTT_KUecJA2l8pAA","woman giving a conference presentation","https://livestorm.imgix.net/1127/1754396908-public-speaking-body-language.jpg",{"id":2420,"__typename":2388,"text":2421},"Jnq-BpDGQ_WBVJvSjot23Q","### **5. Shortlist and contact your top choices**\n\nAfter evaluating potential options, make a list of three to five of the best keynote speakers. Then, start your keynote speaker conference outreach. Contact each speaker with details about:\n\n\n\n* Event date, audience size, and format\n* Main theme of the conference\n* Specific reasons they would be a great fit for your topic or industry\n* Budget range\n\nPay close attention to how they respond to your inquiry. Speakers who focus on ideas for content before logistics tend to be more engaged with the topic and may contribute more value to your event.\n\n\n### **6. Negotiate terms and sign a contract**\n\nOnce you've reviewed candidates' responses, work with your team to decide on a top choice for the keynote speech. Depending on the responses you receive, you might base this decision on fit, availability, rate, or a combination of factors.\n\nThen, negotiate terms with your top choice. For example, you might want the role of a keynote speaker to include hosting networking sessions. For a hybrid event, you might need to cover travel expenses in addition to speaking fees.\n\nGet everything in writing and have both sides sign a contract. This way, everyone is on the same page about logistics, rates, and responsibilities — and you won't have to worry about losing your keynote speaker at the last moment.\n\n\n### **7. Prepare for and promote the event**\n\nAfter confirming the details, you're ready to move forward with the event. Prepare a [run of show template](https://livestorm.co/blog/run-of-show-template-virtual-event) that everyone can follow.\n\nHelp your keynote speaker tailor their talk by sharing audience demographics and conference agendas. Before the big day, host a [webinar dry run](https://livestorm.co/blog/webinar-dry-run) that allows guest speakers to test out the platform and practice their talk.\n\nStart promoting the event well ahead of time so you can begin collecting registrations. Our recommended [event promotion tactics](https://livestorm.co/webinar-promotion) include:\n\n\n\n* Create a dedicated registration page that mentions the keynote speaker by name\n* Highlight the event on social media — and invite the speaker post about it as well\n* Mention the event in your email newsletter with a link to the registration page\n* Use [partnership marketing](https://livestorm.co/blog/partnership-marketing) to reach a wider audience\n\n\n## **Where to find keynote speakers**\n\nWant to find guest speakers for your upcoming conference? Here's where to start your search.\n\n\n### **Professional associations and industry groups**\n\nMake a list of professional associations in your industry. Browse their recent webinars and online conferences to find emerging speakers, moderators, and workshop leaders who would be a good fit for your event.\n\n\n### **Conference agendas**\n\nReview agendas for industry conferences or virtual events hosted by partner brands. Focus on events that took place in the last 12 months to find speakers who have experience but who aren't overexposed yet.\n\n\n### **Internal experts**\n\nExternal keynote speakers tend to be strong choices when your goal is to attract leads outside of your existing audience, Pauline explains. However, this isn't your only option.\n\nInternal experts can also make great keynote speakers. \"If it's more about authority and speaking to a topic related to your own product or an area where you have a strong internal expert, stick to the internal leader,\" Pauline suggests.\n\nAn internal expert can also work well as a keynote speaker when \"the goal is to upsell or engage with the audience and show new ways of doing things with your own product.\"\n\nTo find the right internal keynote speaker, consider:\n\n* Members of your leadership team\n* Subject matter experts with a unique perspective on a key topic\n* Rising stars with significant influence within the organization\n\nFor example, Livestorm Co-founder and CEO Gilles Bertaux hosts our quarterly product keynotes, Gilles discussed plans for the year, new integrations, and an expanded suite of AI tools.",{"id":2423,"__typename":2388,"text":2424},"EwbWOU5rQwyhIR61kv5o7g","### **Speaker bureaus**\n\nSpeaker bureaus have directories you can use to create a list of potential speakers for your event. While these outlets can help you find a great speaker, it's important to keep budget in mind. Speaker bureaus tend to be best for high-profile events with budgets above €25,000.\n\n\n### **Call for speakers**\n\nInstead of using outreach to find the right speaker, invite them to connect with you. Publish a call for speakers, and include the event details and conference topic. Then, share the invitation in professional communities where potential speakers may spend time.\n\n\n## **Frequently asked questions about finding keynote speakers**\n\n\n### **How far in advance should you book a keynote speaker?**\n\nUse these guidelines to find a speaker for a webinar series or online conference:\n\n\n\n* **Professional speakers**: Six to 12 months\n* **Experienced speakers:** Two to four months\n* **Rising experts:** Four to six weeks\n* **Industry executives:** Two to eight weeks\n\n\n### **What is a realistic budget for hiring a keynote speaker?**\n\nKeynote speaker budgets depend on experience. Budget at least €1,250 for rising speakers and at least €4,250 for experienced speakers who offer the best value-to-impact ratio. For professional speakers, plan on at least €25,000, and for industry executives, budget at least €85,000.\n\n\n### **Can a keynote speaker present remotely?**\n\nYes, keynote speakers can present remotely. Before hiring a keynote speaker for a virtual event, however, it's a good idea to review their previous webinars and online presentations. Make sure they have strong virtual speaking skills and on-camera presence before booking.\n\n\n### **Do you need a contract for a keynote speaker?**\n\nYes, you need a contract for a keynote speaker. A contract outlines the event details and the responsibilities for both parties — including dates, fees, and commitment. It protects both sides by clarifying cancellation policies, content ownership, and performance expectations.",{"id":2426,"alt":2427,"height":2407,"url":2428,"width":2409},"HXtkRnruTRSbWWvV_sQJEw","symposium or conference","https://livestorm.imgix.net/1127/1700619473-symposium-vs-conference.jpg","2025-12-11",[],"Learn how to find keynote speakers for virtual and hybrid events. Get budget ranges, evaluation tips, and actionable search strategies.",[2433],{"id":2434,"contentData":2435},"bwRbLWVvQKWpu4dRNwA7Zg",{"@context":2436,"@type":2437,"mainEntity":2438},"https://schema.org","FAQPage",[2439,2445,2449,2453],{"@type":2440,"name":2441,"acceptedAnswer":2442},"Question","How far in advance should you book a keynote speaker?",{"@type":2443,"text":2444},"Answer","Use these guidelines to find a speaker for a webinar series or online conference. Professional speakers: Six to 12 months. Experienced speakers: Two to four months. Rising experts: Four to six weeks. Industry executives: Two to eight weeks.",{"@type":2440,"name":2446,"acceptedAnswer":2447},"What is a realistic budget for hiring a keynote speaker?",{"@type":2443,"text":2448},"Keynote speaker budgets depend on experience. Budget at least €1,250 for rising speakers and at least €4,250 for experienced speakers who offer the best value-to-impact ratio. For professional speakers, plan on at least €25,000, and for industry executives, budget at least €85,000.",{"@type":2440,"name":2450,"acceptedAnswer":2451},"Can a keynote speaker present remotely?",{"@type":2443,"text":2452},"Yes, keynote speakers can present remotely. Before hiring a keynote speaker for a virtual event, however, it's a good idea to review their previous webinars and online presentations. Make sure they have strong virtual speaking skills and on-camera presence before booking.",{"@type":2440,"name":2454,"acceptedAnswer":2455},"Do you need a contract for a keynote speaker?",{"@type":2443,"text":2456},"Yes, you need a contract for a keynote speaker. A contract outlines the event details and the responsibilities for both parties — including dates, fees, and commitment. It protects both sides by clarifying cancellation policies, content ownership, and performance expectations.","How to Find Keynote Speakers for Virtual or Hybrid Events",[2459,2462,2465,2468,2471],{"id":2460,"text":2461},"AWXNhhP2SQye9LavaJvXWA","\u003Cp>Speaker selection is essential for setting event tone, with evaluation based on prior presentations and audience engagement.\u003C/p>\n",{"id":2463,"text":2464},"Wgw3uvDyQtuIf2ATEr99VQ","\u003Cp>Internal experts, speaker bureaus, industry associations, and recent conference agendas have been cited as primary sources for keynote speakers.\u003C/p>\n",{"id":2466,"text":2467},"cXYWHIJrSt2P57Y7FRYjNA","\u003Cp>Speaker fees are determined by experience, typically ranging from €1,250 for rising speakers to €25,000+ for professionals, with celebrities commanding over €85,000.\u003C/p>\n",{"id":2469,"text":2470},"SgpXBaYTRfussxeodvQVlQ","\u003Cp>The evaluation process involves reviewing speakers' expertise, audience reach, and virtual presentation skills to ensure alignment with event goals.\u003C/p>\n",{"id":2472,"text":2473},"aKS54eThQCuFGeGnbA6OMA","\u003Cp>Booking timelines vary by speaker level, with professionals requiring 6–12 months' notice and rising experts needing as little as 4–6 weeks.\u003C/p>\n",{"id":2475,"alternativeVersions":2476,"_locales":2483,"_publishedAt":2484,"_updatedAt":2485,"trackName":1495,"trackingBreadcrumbTitle":1495,"blogPostCategory":2486,"blogPostAuthor":2488,"cluster":2497,"content":2533,"coverImage":1499,"coverWithImgix":2643,"bottomContentOffer":1629,"date":2648,"headerCta":1629,"inlineContentCard":1629,"inlineTextCta":1629,"relatedArticles":2649,"relatedPillarPage":1629,"seoDescription":2650,"sidebarContentCard":1629,"structuredData":2651,"subtitle":2650,"title":2696,"slug":2478,"takeaways":2697},"142926121",[2477,2479,2481],{"locale":1456,"value":2478},"record-webinar",{"locale":1458,"value":2480},"como-grabar-webinars",{"locale":1461,"value":2482},"enregistrement-webinaire",[1456,1461,1458],"2026-03-30T17:07:21+02:00","2026-03-30T17:07:16+02:00",[2487],{"id":1450,"name":1465,"slug":1454},{"id":2489,"avatar":2490,"jobTitle":2493,"name":2494,"shortDescription":2495,"slug":2496},"1530221",{"id":2491,"url":2492},"46385968","https://livestorm.imgix.net/1127/1650542390-pp-molly-hocutt_720.jpeg","Content Manager","Molly Hocutt","Molly joined Livestorm in 2019 as a Content Manager and manages written content production. Her work focuses on lead generation and organic website traffic.","molly-hocutt",{"id":2498,"bottomContentCardCtaTitle":2342,"bottomContentCardText":2499,"bottomContentCardTitle":2500,"displayCustomerLogoSection":1671,"headerCtaText":2501,"headerCtaCtaTitle":2342,"inlineContentCardCtaTitle":1495,"inlineContentCardCtaLink":1495,"inlineContentCardImage":1499,"inlineContentCardTag":1495,"inlineContentCardTitle":1495,"inlineContentCardText":1495,"pushCover":1499,"pushCtaLink":1495,"pushCtaTitle":1495,"pushTag":1495,"pushTitle":1495,"relatedContentOffer":2502,"relatedPillarPage":2520,"relatedPillarPageTitleOfTheBlock":2382,"textBasedInlineCtaText":2531,"title":2532,"urlForTheCta":1495,"withoutContentOffer":1671},"117954886","Read this book to grow your webinar attendance rate and generate leads.","Increase webinar attendance","Drive webinar registrations with this webinar promotion Ebook.",{"__typename":2102,"id":2503,"trackName":1495,"trackNameFallback":2504,"backgroundImage":2505,"coMarketing":1671,"ebook":2506,"image":2509,"resourceType":2514,"shortDescription":2518,"slug":2519,"title":2504},"18153309","Webinar Promotion Handbook",{"id":2350,"alt":2351,"height":2352,"url":2353,"width":2352},{"pdf":2507},{"url":2508},"https://livestorm.imgix.net/1127/1744636618-webinar-promotion-handbook-2025-en.pdf",{"id":2510,"alt":2511,"height":2512,"url":2513,"width":2361},"OGxInFdrR2C7H6CuM9VN8Q","30 webinar promotion tactics",2480,"https://livestorm.imgix.net/1127/1744636830-webinar-promotion-handbook.jpg",{"id":2515,"color":1874,"cta":1631,"icon":2516,"name":2517},"23823619",{"id":1890,"name":1891},"Ebooks","Everything you need to promote your webinars and increase attendance.","online-event-promotion",{"id":2521,"backgroundImage":2522,"shortDescription":2528,"shortTitle":2529,"slug":2530},"68744044",{"id":2523,"alt":2524,"height":2525,"url":2526,"width":2527},"28748637","two women sitting next to each other waving at a screen",832,"https://livestorm.imgix.net/1127/1635434854-what-is-a-webinar.jpg",1045,"As commerce has become more global, webinars allow educators, sales professionals, and marketing teams to reach a broader audience through online seminars.","What is a Webinar & How does it Work [Videos & Tips]","what-is-a-webinar","Download the Ebook to learn how to boost webinar registrations","What is a webinar? ",[2534,2537,2545,2548,2556,2559,2565,2568,2574,2577,2585,2588,2596,2599,2607,2610,2618,2621,2629,2632,2640],{"id":2535,"__typename":2388,"text":2536},"142926144","**Whether you’re hosting or attending a webinar, learning how to record this type of event is a must.**\n\nFor attendees, the recording will be a lifesaver when you want to revisit the topic later. And if you’re the host, you’ll be able to review and repurpose valuable content that can be used to attract leads, boost revenue, and create training materials.\n\nWhether you're a host or participant, the recording process is a little different. We’ve compiled a list of tools and processes to teach you how to record a webinar, whether you're watching or leading the event.\n\n\n## How do you **record a webinar as a participant?**  \n\nTo record a [webinar](https://livestorm.co/resources/guides/what-is-a-webinar) as an attendee, choose a tool and ask the host for permission.\n\n### First, ask permission to record the session\n\nIf you’re attending a webinar and the host isn’t planning on recording the session, you should always ask if they’re okay with you doing it. While many hosts may allow participants to record, others may object.\n\n**Sometimes webinars contain proprietary (i.e. trademarked or copyrighted) content that isn’t available for sharing.** You should never record someone else's webinar to use for your own commercial purposes.\n\n\n### Choose the best webinar recorder tool\n\nIf you’re not hosting the meeting, you need the right tool to record your screen while viewing the webinar:\n\n\n\n1. **Loom**\n2. **Vimeo Record**\n3. **Snagit**\n\n\n#### **1. Loom**\n\nLoom is a video messaging tool for asynchronous communication. You can also use it as a screen recorder following the prompts:\n\n\n1. **Sign up for Loom.** The free version will let you record up to 25 videos of five minutes, but the paid plan is only $15 a month and lets you record unlimited videos of any length. \n2. **Download the Chrome extension.** This step is optional but makes it easier to record your screen at any time.\n3. **Click on the extension button and choose “screen only.”** By default, Loom will record the screen and your camera. Click on “screen only” to record the live webinar.",{"id":2538,"__typename":2392,"image":2539},"142926145",{"id":2540,"alt":2541,"height":2542,"url":2543,"width":2544},"48630712","Loom webinar recording tutorial",1080,"https://livestorm.imgix.net/1127/1666634056-01-loom-webinar-recording-tutorial_11zon.jpg",1920,{"id":2546,"__typename":2388,"text":2547},"142926146","4. **Press “start recording.”** Once you’re recording, avoid switching tabs and mute all your notifications.\n5. **Stop recording at the end of the event and access it via the link provided.** Loom records to the cloud and automatically generates a link so you can watch the video in your browser. You can also download the recording to your desktop by opening the link to your Loom video, clicking the three dots in the upper right corner, and selecting “download.” \n\n\n#### 2. **Vimeo Record**\n\nThis Vimeo product lets you record 2 hours of video for free. Here’s how to use Vimeo Record:\n\n\n\n1. **Sign up for a free or paid plan.** Create an account using your email address. \n2. **Click on “Open Vimeo Record.”** Click on the blue button to select your recording preferences. You can also do this directly from the extension.\n3. **Click on “screen only” and “start recording.”** Choose the microphone you wish to use from the list and click on the folder icon to choose where to save the recording.",{"id":2549,"__typename":2392,"image":2550},"142926147",{"id":2551,"alt":2552,"height":2553,"url":2554,"width":2555},"48630714","Vimeo Record for recording webinars",867,"https://livestorm.imgix.net/1127/1666634180-02-vimeo-record-for-recording-webinars.jpg",1690,{"id":2557,"__typename":2388,"text":2558},"142926148","4. **Download your video.** At the end of the webinar, your cloud recording will be uploaded to Vimeo. You can change the sharing privacy preferences. Share the link or click the “download” button to get a copy of the webinar saved on your computer.",{"id":2560,"__typename":2392,"image":2561},"142926149",{"id":2562,"alt":2563,"height":2542,"url":2564,"width":2544},"48630716","Vimeo Record webinar recording software example","https://livestorm.imgix.net/1127/1666634233-03-vimeo-webinar-recording-example.jpg",{"id":2566,"__typename":2388,"text":2567},"142926150","#### **3. Snagit**\n\nUnlike the other options in this list, Snagit doesn’t have a browser version, so you need to download the app to your computer. However, this screen capture tool is very lightweight and easy to install.  \n\nSnagit also offers a 15-day free trial. But after that, you’ll need to purchase the license for $62.99, plus yearly maintenance costs. Follow these steps to use Snagit for recording webinars:\n\n1. **Download the app.** Choose the option that fits your operating system, and download the app.\n2. **Create an account.** Use your email credentials to create an account, or use Google sign-in for faster access.\n3. **Install the app and choose your preferences.** You'll see a popup window to grant recording permissions on your computer. \n4. **Adjust your settings.** Select which window you want to record, and choose whether you want to record your webcam.\n5. **Click “capture” and turn on the system audio recording.** Click the speaker icon to ensure you’re recording the webinar’s audio. For better audio quality, mute your microphone. ",{"id":2569,"__typename":2392,"image":2570},"142926151",{"id":2571,"alt":2572,"height":2542,"url":2573,"width":2544},"48630722","Snagit preferences bar for recording webinars","https://livestorm.imgix.net/1127/1666634327-04-snagit-preferences-bar-for-recording-webinars_11zon.jpg",{"id":2575,"__typename":2388,"text":2576},"142926152","6. **Choose the destination folder and enjoy your webinar recording.** After the event is recorded locally, you’ll be asked by Snagit to choose the destination folder and save it to your computer. The local recording allows you to rewatch or share the recorded webinar.\n\n\n## How do you **record a webinar as a host?** \n\nFor hosts, it's usually a good idea to record your webinar, especially when you're creating important content. After the event ends, you can [repurpose the content](https://livestorm.co/blog/repurpose-content) and distribute it across marketing channels. Follow these steps for recording webinar content:\n\n\n### 1. Choose the best webinar recording software\n\nAs a host, you don't need the screen recording tools above. Instead, you can easily record from your [webinar software](https://livestorm.co/free-webinar-software) using the built-in recording feature. Here are some of the top tools that allow you to record high-quality video and audio as you live stream to your audience:\n\n* **Livestorm:** Our video conferencing tool lets you host and record webinars, meetings, and virtual events. You can also create [pre-recorded webinar](https://livestorm.co/webinar-glossary/pre-recorded-webinar) content and set it to play automatically.\n* **Zoom:** When you host Zoom meetings or webinars, you can record them directly from your Zoom account.\n* **Teams:** You can record meetings using this Microsoft collaboration tool, which is widely used by enterprise-level businesses.\n* **GoToWebinar:** This tool for hosting webinars allows you to host large audiences and record live sessions without downloading any additional tools.\n\n\n### 2.  Let participants know the session will be recorded\n\nBefore starting the webinar, make sure your audience knows you plan to record. You can add a disclaimer to the webinar description before users sign up for it or explicitly say it at the beginning of the session. This will prevent any privacy violations.\n\n\n### 3. Click the meeting record button\n\nIf you’re using Livestorm, you can stream and record webinars in HD either manually or automatically. Livestorm is an [automated webinar software](https://livestorm.co/webinar-software/automated-webinars), so if no one is on stage or there's no activity for 30 seconds, the recording will pause. It’ll resume recording once the session is active again.\n\nFor [automated webinar](https://livestorm.co/blog/automated-webinars) recordings, you have to tick the option **“automatically record upon event start”** when planning your meeting. You’ll find this option under settings in the category **“recording & on-demand.”**\n\nIn the **\"recordings\"** section of the toolbar, you can also select who can view the replay afterward and access the webinar.",{"id":2578,"__typename":2392,"image":2579},"142926153",{"id":2580,"alt":2581,"height":2582,"url":2583,"width":2584},"48630735","Livestorm on-demand and webinar recording settings",811,"https://livestorm.imgix.net/1127/1666634584-05-livestorm-on-demand-and-webinar-recording-settings.jpg",1570,{"id":2586,"__typename":2388,"text":2587},"142926154","If you want more control, you can deactivate the automatic recording settings. Instead, when you're ready to start, go to your event and click on **“start event.**”\n\nClick the **record button** and save your session. The audio and video recording will stop as soon as you end your event. While you’re live and recording, you’ll see these two icons on the upper left of your screen:",{"id":2589,"__typename":2392,"image":2590},"142926155",{"id":2591,"alt":2592,"height":2593,"url":2594,"width":2595},"48630737","Livestorm webinar recording icons",829,"https://livestorm.imgix.net/1127/1666634608-06-livestorm-webinar-recording-buttons.jpg",1574,{"id":2597,"__typename":2388,"text":2598},"142926156","#### **How do you record a webinar in Zoom?**\n\nTo record a webinar you’re hosting in Zoom:\n\n1. Create a Zoom event\n2. Start the meeting\n3. Click on “More”\n4. Click on “Record on this computer”\n5. Pause or stop the recording whenever you want in the Zoom window\n6. End the meeting\n7. Wait for the Zoom recording to process and save the file\n\nIf you’re not hosting the meeting, you’ll need to ask the host to grant you permission to record the session. Then, you’ll need to:\n\n\n\n1. Go to your Zoom app\n2. Click on the settings icon\n3. Scroll down and click on “view more settings”\n4. Click on the “Recording” tab",{"id":2600,"__typename":2392,"image":2601},"142926157",{"id":2602,"alt":2603,"height":2604,"url":2605,"width":2606},"48630741","How to record a webinar in Zoom for participants",567,"https://livestorm.imgix.net/1127/1666634650-07-how-to-allow-participants-to-record-webinars-in-zoom.jpg",1822,{"id":2608,"__typename":2388,"text":2609},"142926158","5. Enable the “local recording” option to save the recording locally to your computer\n6. Follow the instructions above\n\n\n#### **How do you record a webinar in Teams?**\n\nTo record a webinar in Microsoft Teams: \n\n\n1. Start or join a webinar\n2. Click on the three dots in the toolbar\n3. Scroll down and click on “start recording”\n4. Stop the recording by following the same process or by ending the meeting\n5. Find and share your recording from SharePoint or OneDrive\n\nOnly meeting owners or people from the same organization can record webinars directly from Teams. \n\n\n#### **How do you record a webinar in GoTo Webinar?**\n\nIf you’re hosting a webinar using GoTo Webinar, here’s what you need to do to record it:\n\n1. Start your webinar\n2. Ensure you have at least 5GB of free space in your computer\n3. Click on “start recording” (Windows) or “record” (Mac)\n4. Stop your recording\n5. Get redirected to your video library\n6. Edit and share your webinar recording files\n\n\n## How do hosts share a webinar recording?\n\n**If you’re using Livestorm to [host your webinar](https://livestorm.co/resources/guides/what-is-a-webinar), the replay will be available for you and all attendees automatically after the webinar ends.** When planning your webinar, you activate these options:\n\n\n* Automatically record upon event start\n* On-demand replay access\n\nThen, all attendees will receive an automated email after the webinar ends with the replay link. If not, you can download the replay or click on “share event” to get a shareable link to the replay. \n\nWith Livestorm, you can change the access permissions for replays. That means you can make [on-demand webinars](https://livestorm.co/webinar-software/on-demand-webinars) private or accessible at any time, even after the event has ended.\n\n\n### How to download a Zoom webinar recording\n\nIf you’re hosting a webinar in Zoom, the video recording is saved locally. You don’t need to download the recording. \n\nIf you’re using Livestorm, you can save your webinar recording in two different ways:\n\n1. As soon as the webinar ends and you get the recording on the same page. You’ll find a download icon on the top right. If you click on it, the replay will automatically be saved to your computer. ",{"id":2611,"__typename":2392,"image":2612},"142926165",{"id":2613,"alt":2614,"height":2615,"url":2616,"width":2617},"48630743","Livestorm download webinar recording button",816,"https://livestorm.imgix.net/1127/1666634673-08-livestorm-download-webinar-recording.jpg",1572,{"id":2619,"__typename":2388,"text":2620},"142926166","2. Go to your Livestorm sessions, click on recordings, and then click on the download button. ",{"id":2622,"__typename":2392,"image":2623},"142926167",{"id":2624,"alt":2625,"height":2626,"url":2627,"width":2628},"48630746","Livestorm download webinar recording from dashboard",815,"https://livestorm.imgix.net/1127/1666634698-09-livestorm-download-webinar-recording-from-dashboard.jpg",1568,{"id":2630,"__typename":2388,"text":2631},"DrV3eUpCRrioXiwmV3vuCA","### How to edit a Zoom webinar recording\n\nIf you want to edit a Zoom or Livestorm webinar recording, you’ll need a video editor platform like Premiere Pro, Windows Movie Maker, iMovie, or Final Cut. \n\n\n## What’s the **best way to record a webinar?**\n\n**If you’re a host, the best way to record a webinar is using your meeting software's native recording tools.** You won’t need to download any additional software, and it just takes a few clicks.\n\n**If you’re attending a webinar, you need to pick one of the best webinar recording software we mentioned at the beginning (Loom, Vimeo Record, or Snagit).** Here’s how to do it depending on your device: \n\n \n### How to record a webinar **on Mac** \n\nIf you’re using a Mac computer you can use any of the tools mentioned above. Loom and Vimeo Record are browser-based, and Snagit has a Mac version available for download.\n\nIf you want to use an Apple product, you can use the QuickTime Software. To do so:\n\n\n1. Download the app\n2. Launch QuickTime\n3. Click on “File” and then on “New Screen Recording”\n4. Choose your screen and cursor visibility options\n5. Access the webinar \n6. Click on “record” (the red button)\n7. Stop the recording whenever you’re ready\n8. Save your file and export it to a specific location\n\n\n### How to record a webinar **on Windows 10**\n\nWindows 10 users can also record their screens using Loom, Vimeo Record, or Snagit. If you’re looking for a Microsoft product, you can use Microsoft Stream. However, this product has a 15-minute time limit, which means you’d need to record many videos to save the complete webinar. \n\nTo use Microsoft Stream, you should: \n\n1. Open the Microsoft 365 app\n2. Click “Create” and then “Record screen from your navigation bar in Stream”\n3. Check the recording button to start recording\n4. Choose which tab or window you want to record\n5. Once you finish the recording, go back to the Stream Recorder tab, and click on next to view your video.\n\n\n### How to record webinars **on Android, iPhone, or iPad**\n\nIf you’re using your phone to watch and record webinars, you can download the Loom app. This app is available on Android and iOS. That way you can record webinars on Android and Apple devices. \n\nApple devices come with an integrated screen recorder that allows you to get a recording of your screen. The problem with this tool is that it doesn’t record audio in video calls due to privacy regulations. \n\n\n## Is it worth using webinar recording software?\n\nIt's always a good idea to get a recording of your meeting or webinar to create a pre-recording to distribute later. Attendees can use webinar recordings to refresh interesting concepts or to show them to decision-makers at their company. And hosts can easily turn recorded webinars into evergreen content to capture leads. \n\n**If you’re attending a webinar, you should ask the host to record and share the recording with you.** Otherwise, you should ask for permission to use Loom, Vimeo Record, or Snagit to keep the recording on your computer.\n\n**If you’re hosting a webinar, the best thing that you can do is use tools with built-in recorders instead of using additional webinar recording software.** Livestorm lets you host, record, and analyze webinars without switching apps. You can easily share this recording with attendees automatically or manually, and continue to capture leads after the webinar ends.\n\n## **How do you record a livestream?**\n\nWhen you need to record a live webinar, you can choose from both free and paid software options.\n\n\n### **Free options to record a live webinar**\n\nThese platforms offer cost-effective ways to connect with your audience:\n\n\n\n* **Facebook**: If you aim to reach as wide of an audience as possible, Facebook Live is ideal. While it's not as feature-rich as other options, particularly YouTube Live, you can stream from your mobile device and save videos to your FB profile afterward.\n* **Instagram**: Arguably a more stripped-down service versus other free tools, Instagram Live is ideal for spur-of-the-moment livestreams such as special access events or quick-hit info drops. Video streams are limited to four hours.\n* **X**: Unlike Instagram, X doesn't have limits on livestream length. While X is a niche platform outside the U.S. (globally, it doesn't crack the top 15 social platforms), savvy users can draw a captive livestream audience.\n* **YouTube**: The most popular video sharing site, and the second most popular search engines is also a powerful livestreaming tool. YouTube's free livestreaming service allows you to stream via webcam, internet browser, or your mobile device. Video quality includes Full HD, and you can repurpose your video later on.",{"id":2633,"__typename":2392,"image":2634},"HeCLugp6QlCNmMmpH0zh0Q",{"id":2635,"alt":2636,"height":2637,"url":2638,"width":2639},"14580454","man using YouTube on his smartphone",3456,"https://livestorm.imgix.net/1127/1619622956-pexels-freestocksorg-34407.jpg",5184,{"id":2641,"__typename":2388,"text":2642},"142926168","### **Paid software to record a livestream**\n\nIf you want to take your livestream efforts to the next level, it's worth considering full-service video communication software. Tools like Livestorm provide a comprehensive livestream solution versus more scaled-back social media counterparts.\n\nEssentially a single-stop platform for livestreams or webinars needs, these platforms offer unmatched flexibility for small startups, mid-range businesses, or large enterprise brands.\n\nWith webinar software, you get the best streaming, presentation, and recording capabilities. There's no need to comprise which aspects of your live (or pre-recorded) videos are most critical to your success.\n\nMost tools in this category let you add branding to your brand's specific requirements, including actually branding your events, webinars, landing or registration pages. And many offer superior video quality.\n\nPlus, you can engage your audience with [polls](https://livestorm.co/webinar-glossary/webinar-polls), live chat, and quizzes throughout your livestream. This helps attendees stay focused and reduces the temptation to scroll on social media.\n\nYou also have access to detailed reports and [analytics](https://livestorm.co/webinar-glossary/webinar-metrics), which give you insight into how your audience behaved throughout the livestream.\n\nAnd perhaps more than anything else, you gain livestream and event flexibility. Rather than being dependent on YouTube or Facebook, which have significant limitations, you’re free to do things your way.\n\n## **Frequently asked questions** about recording a webinar\n\n\n### Can I record a webinar I’m watching?\n\n**You can record the webinar you’re watching using a screen recording tool like Loom or Vimeo Record**. However, you need to ask the webinar host for their permission. \n\n\n### Can you record a webinar on your computer?\n\nYou can record a webinar on your computer in many different ways: \n\n\n\n1. Using Loom to record your screen\n2. Signing up for Vimeo Record and recording your screen\n3. Using Snagit to record your screen\n\nYou can also ask the webinar host to record the session and share the video with you.\n\n\n### What’s the best webinar recording software?\n\nThe best webinar recording software is the one that’s built into your webinar platform. For example, Livestorm allows hosts to record sessions automatically and send them to all registrants after the event. \n\nIf you’re recording a webinar you’re attending, one of the best webinar recording software is Vimeo Record. It’s free for recording videos up to two hours long, you get a shareable Vimeo link, or you get to download the video.\n\n\n### How to record a webinar on my iPhone?\n\nYou can record a webinar on your iPhone using the Loom app. If you use the iPhone's integrated screen recording tool it won’t record the audio. \n\n\n### How to record a webinar on iPad?\n\nTo record a webinar on your iPad, you should try using the Loom app. If you use the iPad’s integrated screen recording tool, you’ll get a video-only recording. ",{"id":2644,"alt":1499,"height":2645,"url":2646,"width":2647},"48630778",853,"https://livestorm.imgix.net/1127/1666636145-how-to-record-a-webinar-guide-for-hosts-and-attendees.jpg",1280,"2025-12-09",[],"Learn how to record a webinar whether you’re hosting or attending. Find out how to easily record an event using webinar or screen recording tools.",[2652],{"id":2653,"contentData":2654},"142926302",{"@context":2436,"@type":2437,"mainEntity":2655},[2656,2660,2664,2668,2672,2676,2680,2684,2688,2692],{"@type":2440,"name":2657,"acceptedAnswer":2658},"How do you record a webinar in Zoom?",{"@type":2443,"text":2659},"To record a webinar you’re hosting in Zoom: Create a Zoom event Start the meeting Click on “More” Click on “Record on this computer” Pause or stop the recording whenever you want End the meeting Wait for the recording to process and get redirected to the saving folder If you’re not hosting the meeting, you’ll need to ask the host to grant you permission to record the session. Then, you’ll need to: Go to your Zoom app Click on the settings icon Scroll down and click on “view more settings” Click on the “Recording” tab Ensure the “local recording” option is activated Follow the instructions above",{"@type":2440,"name":2661,"acceptedAnswer":2662},"How do you record a webinar in Teams?",{"@type":2443,"text":2663},"To record a webinar in Teams: Start or join a webinar Click on the three dots in the toolbar Scroll down and click on “start recording” Stop the recording by following the same process or by ending the meeting Find the recording in your SharePoint or OneDrive Only meeting owners or people from the same organization can record webinars directly from Teams.",{"@type":2440,"name":2665,"acceptedAnswer":2666},"How do you record a webinar in GoToWebinar?",{"@type":2443,"text":2667},"If you’re hosting a webinar using GoToWebinar, here’s what you need to do to record it: Start your webinar Ensure you have at least 5GB of free space in your computer Click on “start recording” (Windows) or “record” (Mac) Stop your recording Get redirected to your video library Edit and share your webinar recording",{"@type":2440,"name":2669,"acceptedAnswer":2670},"How do hosts share a webinar recording?",{"@type":2443,"text":2671},"If you’re using Livestorm to create your webinar, the replay will be available for you and all attendees automatically after the webinar ends. If when planning your webinar, you activate these options: Automatically record upon event start On-demand replay access Then, all attendees will receive an automated email after the webinar ends with the replay link. If not, you can download the replay or click on “share event” to get a shareable link to the replay. With Livestorm, you can change the access permissions for replays. That means you can make on-demand webinars private or accessible at any time, even after the event has ended.",{"@type":2440,"name":2673,"acceptedAnswer":2674},"Is it worth using webinar recording software?",{"@type":2443,"text":2675},"Getting the recording of your webinar is always a great idea. Attendees can use webinar recordings to refresh interesting concepts or to show them to decision-makers at their company. And hosts can easily turn recorded webinars into evergreen content to capture leads. If you’re attending a webinar, you should ask the host to record and share the recording with you. Otherwise, you should ask for permission to use Loom, Vimeo Record, or Snagit to keep the recording on your computer. If you’re hosting a webinar, the best thing that you can do is use tools with built-in recorders instead of using additional webinar recording software. Livestorm lets you host, record, and analyze webinars without switching apps. You can easily share this recording with attendees automatically or manually, and continue to capture leads after the webinar ends.",{"@type":2440,"name":2677,"acceptedAnswer":2678},"Can I record a webinar I’m watching?",{"@type":2443,"text":2679},"You can record the webinar you’re watching using a screen recording tool like Loom or Vimeo Record. However, you need to ask the webinar host for their permission.",{"@type":2440,"name":2681,"acceptedAnswer":2682},"Can you record a webinar on your computer?",{"@type":2443,"text":2683},"You can record a webinar on your computer in many different ways: Using Loom to record your screen Signing up for Vimeo Record and recording your screen Using Snagit to record your screen You can also ask the webinar host to record the session and share the video with you.",{"@type":2440,"name":2685,"acceptedAnswer":2686},"What’s the best webinar recording software?",{"@type":2443,"text":2687},"The best webinar recording software is the one that’s built into your webinar platform. For example, Livestorm allows hosts to record sessions automatically and send them to all registrants after the event. If you’re recording a webinar you’re attending, one of the best webinar recording software is Vimeo Record. It’s free for recording videos up to two hours long, you get a shareable Vimeo link, or you get to download the video.",{"@type":2440,"name":2689,"acceptedAnswer":2690},"How to record a webinar on my iPhone",{"@type":2443,"text":2691},"You can record a webinar on your iPhone using the Loom app. If you use the iPhone's integrated screen recording tool it won’t record the audio.",{"@type":2440,"name":2693,"acceptedAnswer":2694},"How to record a webinar on iPad",{"@type":2443,"text":2695},"To record a webinar on your iPad, you should try using the Loom app. If you use the iPad’s integrated screen recording tool, you’ll get a video-only recording.","How to Record a Webinar: Guide for Hosts and Attendees",[2698,2701,2704,2707,2710],{"id":2699,"text":2700},"bE3oWEqCSwyy-z5tp7xYnQ","\u003Cp>Webinar recording is best handled through native tools in hosting platforms like Livestorm, Zoom, Teams, or GoToWebinar, which allow HD recording and easy sharing.\u003C/p>\n",{"id":2702,"text":2703},"eEJX4x2KS1uxn3N7SJsSrA","\u003Cp>Attendees are advised to request permission and use screen recording software such as Loom, Vimeo Record (up to 2 hours free), or Snagit for personal copies.\u003C/p>\n",{"id":2705,"text":2706},"eCdeqgQ4Q2Ws--2vJ7jxbA","\u003Cp>Hosts can automate recording and replay distribution, with platforms like Livestorm and Zoom offering downloadable files and customizable access permissions.\u003C/p>\n",{"id":2708,"text":2709},"OqfdfhqwSai50P1oQq5h6A","\u003Cp>Webinar recordings provide ongoing value, enabling repurposing content for marketing, training, and lead generation initiatives.\u003C/p>\n",{"id":2711,"text":2712},"SOc7BgF_TrafwsOWnGy6pQ","\u003Cp>Platform limitations exist: iOS native recorders often do not capture system audio in webinars due to privacy restrictions.\u003C/p>\n",{"id":2714,"alternativeVersions":2715,"_locales":2724,"_publishedAt":2725,"_updatedAt":2726,"trackName":1495,"trackingBreadcrumbTitle":1495,"blogPostCategory":2727,"blogPostAuthor":2729,"cluster":2731,"content":2742,"coverImage":1499,"coverWithImgix":2822,"bottomContentOffer":1629,"date":2826,"headerCta":1629,"inlineContentCard":1629,"inlineTextCta":1629,"relatedArticles":2827,"relatedPillarPage":1629,"seoDescription":2828,"sidebarContentCard":1629,"structuredData":2829,"subtitle":2828,"title":2887,"slug":2719,"takeaways":2888},"SkKnBqqJTMGcbQfSL9qjmA",[2716,2718,2720,2722],{"locale":1453,"value":2717},"webinar-teilnahmequote-steigern",{"locale":1456,"value":2719},"boost-webinar-attendance-rate",{"locale":1458,"value":2721},"aumentar-tasa-asistencia-seminario-web",{"locale":1461,"value":2723},"augmenter-taux-de-participation-au-webinaire",[1456,1461,1458,1453],"2026-03-27T01:23:15+01:00","2026-03-27T01:23:11+01:00",[2728],{"id":1450,"name":1465,"slug":1454},{"id":2332,"avatar":2730,"jobTitle":2336,"name":2337,"shortDescription":2338,"slug":2339},{"id":2334,"url":2335},{"id":2732,"bottomContentCardCtaTitle":2342,"bottomContentCardText":2733,"bottomContentCardTitle":2500,"displayCustomerLogoSection":1671,"headerCtaText":2501,"headerCtaCtaTitle":2342,"inlineContentCardCtaTitle":1495,"inlineContentCardCtaLink":1495,"inlineContentCardImage":1499,"inlineContentCardTag":1495,"inlineContentCardTitle":1495,"inlineContentCardText":1495,"pushCover":1499,"pushCtaLink":1495,"pushCtaTitle":1495,"pushTag":1495,"pushTitle":1495,"relatedContentOffer":2734,"relatedPillarPage":1499,"relatedPillarPageTitleOfTheBlock":2382,"textBasedInlineCtaText":2531,"title":2741,"urlForTheCta":1495,"withoutContentOffer":1671},"117954931","Read this Ebook to grow your webinar attendance rate and generate leads.",{"__typename":2102,"id":2503,"trackName":1495,"trackNameFallback":2504,"backgroundImage":2735,"coMarketing":1671,"ebook":2736,"image":2738,"resourceType":2739,"shortDescription":2518,"slug":2519,"title":2504},{"id":2350,"alt":2351,"height":2352,"url":2353,"width":2352},{"pdf":2737},{"url":2508},{"id":2510,"alt":2511,"height":2512,"url":2513,"width":2361},{"id":2515,"color":1874,"cta":1631,"icon":2740,"name":2517},{"id":1890,"name":1891},"Webinar best practices",[2743,2746,2752,2755,2763,2766,2770,2773,2781,2784,2791,2794,2802,2805,2808,2811,2819],{"id":2744,"__typename":2388,"text":2745},"blxqBf_pQqSp1yAfMEoWMw","When you host a webinar, you want the attendance numbers to match the effort you put into planning and promotion. So when only a fraction of registrants actually show up, it's easy to panic. Low webinar attendance often translates to less engagement, fewer conversions, and lower ROI.\n\nIn this guide, I'll walk you through how to boost webinar attendance rates and encourage more people to attend your events in real time. You'll learn what causes people to skip webinars in the first place, which promotional tactics drive attendance, and how to measure whether your efforts are working.\n\n## **What is a webinar attendance rate?**\n\nA webinar attendance rate is the metric that reflects the number of people who actually participate in your live event compared to the number of people who registered for it.\n\nWhen your attendance rate is high, it usually means your topic is a good fit for your audience, your marketing and promotion efforts are working, and your event offers genuine value for attendees.\n\n### **How to calculate webinar attendance rate**\n\nCalculate this percentage with the following formula:\n\n**Webinar Attendance Rate = Number of Attendees / Number of Registrants x 100%**\n\nSay you have 500 registrants, and 300 show up for the live event. Your attendance rate would be 60%.\n\n## **What’s the average webinar attendance rate?**\n\nFirst, let's set realistic expectations. What's the average webinar attendance rate, anyway?\n\nAcross industries, the average show-up rate across industries is 51.3%, as the [Livestorm 2026 Webinar Benchmark Report](https://livestorm.co/resources/reports/2026-webinar-benchmark-report) reveals. This is an increase of 2.4 points from the prior year.\n\nHowever, this rate can vary depending on the industry. Overall, the consumer staples and energy industries have the highest attendance rates — at 80% and 73%, respectively.\n\nThis rate also varies seasonally. January has the highest show-up rate at 50.4%, followed by September and November. August is the weakest month at 42.9%, so plan your webinar calendar around these seasonal patterns.",{"id":2747,"__typename":2392,"image":2748},"dnI7nQKYTbS_o2QnPwZjIA",{"id":2749,"alt":2750,"height":1662,"url":2751,"width":1674},"42994169","Guest speaker expressively discussing a them in a video call conference, using his hands and face to further illustrate his point","https://livestorm.imgix.net/1127/1645709258-pexels-mikhail-nilov-7582783.jpg",{"id":2753,"__typename":2388,"text":2754},"Bps706ICT2yOFa6fzD_ppg","## **Why do webinars have low attendance rates?**\n\nBefore we explore how to drive webinar attendance, it's important to know why your results don't match your expectations. Do your organization's virtual events tend to drive a lot of webinar registrations but end up with few real-time attendees? \n\nConverting registrants to attendees is the top challenge for 54.2% of webinar practitioners, according to our 2026 benchmark report. Driving registrations ranks second at 43.6%.\n\nThese problems usually come down to a few common factors.\n\n\n### **Inconvenient webinar timing**\n\nWith B2B audiences, timing is everything in a webinar strategy — especially when your prospects or customers are located around the world.\n\nWhen you schedule a webinar for 12 p.m. CET, you're asking your American audience to join during the early morning and your Asian audience to join during the evening. If your webinar doesn't work with their schedule, they might register without planning to attend live.\n\n\n### **Irrelevant topics or speakers for the audience**\n\nIf your business already has an engaged following, your audience might automatically sign up for webinars based on brand recognition alone. That's an enviable situation to be in. But it might not translate to high attendance.\n\nWhen it comes time to decide whether to show up for the event, your audience may have second thoughts when they realize the speaker isn't *that* important or the topic isn't *that* exciting. To convert registrations into attendance, you have to target the right audience with a relevant event.\n\n\n### **Inadequate webinar promotion**\n\nA single email newsletter to your entire contact list doesn't mean the right people will register for your webinar. When you aren't strategic about your webinar promotion, you often end up with too few registrants or people who aren't the right fit for the event.\n\nSuccessful [webinar marketing](https://livestorm.co/blog/webinar-marketing) typically takes place across channels, creating multiple opportunities to connect with and convert your ideal audience.\n\n\n### **Insufficient reminders before the event**\n\nIf you take webinar promotion seriously, you likely start weeks ahead of time. This often means that people register well in advance — and then completely forget about the event on the day of. Without timely reminders, you can't expect a good webinar attendance rate.\n\nNearly half of all registrations (49.6%) happen in the final seven days before an event, and 15% come on the day of. Reminder emails during this window are critical for converting late registrants into live attendees.",{"id":2756,"__typename":2392,"image":2757},"esDdDbh7QOifaUyZKGK4hQ",{"id":2758,"alt":2759,"height":2760,"url":2761,"width":2762},"48905393","Woman sitting on a chair watching a webinar on her laptop Source: Image by Polina Zimmerman on Pexels.com",534,"https://livestorm.imgix.net/1127/1671639839-woman-sitting-on-a-chair-watching-a-webinar-on-her-laptop.jpg",696,{"id":2764,"__typename":2388,"text":2765},"acVhcvLASqCOvpjSTxLFJQ","## **Lack of incentive to join live**\n\nFor many B2B teams, it's common courtesy to send a webinar recording after the event ends. This is especially important when you need to maximize registrations.\n\nWhile it's certainly convenient to invite your audience to watch the replay at their convenience, it's not great for your engagement metrics or your webinar performance. Busy audiences often need an incentive to prioritize your event and make the time to join live.\n\nThe average attendee watches for 26 minutes, roughly 38% of the total runtime for a typical webinar. But those who stay between 28 and 35 minutes engage at 2.75x the rate of those who drop off at the 18- to 20-minute mark.\n\nGetting people to attend the live session and making it worthwhile for them to stay has a significant effect on engagement.\n\n\n## **15 Ways to boost webinar attendance rates**\n\nOnce you've identified what's keeping attendance rates low, you can take steps to improve your results. Here's how to increase webinar attendance:\n\n\n### **Tailor the event for your audience**\n\n**1. Identify topics and angles your audience cares about**\n\nThe best webinars help your audience solve real problems. Identify their most important concerns by:\n\n\n\n* Looking through your team's support tickets and sales calls to find recurring questions and challenges\n* Checking to see which blog posts and resources get the most engagement from prospects and customers\n* Surveying your audience about what they're working on or concerned about this quarter\n\nThe goal is to find topics that relate to immediate, concrete problems. So, a webinar on \"how to optimize your ABM strategy to increase pipeline by 5x this quarter\" is much more relevant than \"ABM strategy 101.\"\n\n**2. Recruit speakers who resonate with your audience**\n\nYour speakers' expertise has to align with what your audience is trying to accomplish. Look for speakers whose company size, industry, and role closely matches your audience's situation.\n\nHere's an easy way to start: Identify a few of your top customers or prospects in the audience segment. Then, pay attention to who they talk about and engage with on platforms like LinkedIn.\n\n**3. Balance educational and sales content**\n\nWebinars typically perform best when they aren't thinly disguised sales pitches. To improve webinar attendance, prioritize delivering value to your audience.\n\nAim to spend at least 75% of the webinar time on education and information sharing. When you do mention your product or service, make sure to directly connect it to the problems and solutions you've covered.\n\n\n### **Promote the event to your target audience**\n\n**4. Segment your contact list and send email invitations**\n\nInviting your entire contact list might seem like a smart way to get more people to register for your audience. But when webinar attendance is your priority, be more selective about your invitations.\n\nSegment your contact list, focusing on people with an interest in the topic or those who are at a relevant stage in the sales funnel. Then, send a webinar invitation to the segment(s) who are likely to get the most value from your event.\n\nEmail is by far the most effective channel for driving webinar registrations. According to our 2026 Webinar Benchmark Report, 86.3% of registrations come through email, nearly double any other channel.\n\nSee how Cody Stover, Senior Demand Generation Manager at Customer.io, used email segmentation to win a 6.25x higher conversion rate:",{"id":2767,"__typename":2768,"youtubeLink":2769},"RBKI3WPcSfGoZ8D03Xgn8Q","ContentYoutubeVideoRecord","https://www.youtube.com/embed/Q-r-LvY7X2s",{"id":2771,"__typename":2388,"text":2772},"bDPYEOaPSW-7ktaNw1Ocmw","**5. Use lead gen forms in LinkedIn and Facebook ads**\n\nLook beyond your email list and reach new prospects with LinkedIn or [Facebook ads](https://livestorm.co/integrations/facebook-ads). As our 2026 Webinar Benchmark Report shows, 20.4% of teams use paid social to drive registrations.\n\nUse LinkedIn or Meta to build interest or role-based audiences. Then, integrate your Facebook or [LinkedIn lead gen forms](https://livestorm.co/integrations/linkedin-lead-gen-forms) with Livestorm. This way, you can seamlessly register new attendees from social media ads without having to maintain complex automations or zaps.\n\n**6. Partner with industry thought leaders or B2B brands**\n\nThere's no need to rely exclusively on your company's internal experts to lead webinars. Instead, co-host with a complementary brand or an industry thought leader.\n\nThis approach has two potentially significant benefits: It gives you access to your co-host's audience and it adds credibility to your event.\n\nAt Livestorm, we frequently co-host webinars with teams from other B2B SaaS companies. For example, our [ABM Meets Events](https://app.livestorm.co/livestorm/abm-meets-events-turning-every-touchpoint-into-pipeline) webinar includes guest speakers from Userpilot and Demandbase.\n\n\n### **Optimize scheduling and logistics**\n\n**7. Set up a user-friendly registration page**\n\nTo increase webinar attendance rates, you need registration landing pages that are easy for your team to set up *and* easy for your audience to sign up.\n\nWith Livestorm, you can easily create landing pages that feature:\n\n\n\n* Event time and date so registrants know exactly when the webinar is happening\n* Description of the event, including what attendees will learn\n* Hosts and speakers, including their companies and roles\n* Registration options via email, Google, and Microsoft\n* Link to share the event with colleagues",{"id":2774,"__typename":2392,"image":2775},"Ht6pH9niQFG06uBE2rthcQ",{"id":2776,"alt":2777,"height":2778,"url":2779,"width":2780},"Q8k7AJnNRsyESL_d1A3VuA","Livestorm webinar registration landing page",2030,"https://livestorm.imgix.net/1127/1763477839-livestorm-webinar-registration-page.png",1600,{"id":2782,"__typename":2388,"text":2783},"LP0zIV_AS0-MRj5yuVpBrg","To maximize attendance and engagement, always lead with the webinar's value proposition. What will attendees learn during the event? What will they be able to do afterward?\n\n**8. Choose the right day and time for your audience**\n\nPlan webinars at the ideal time for your target audience. Review your webinar analytics to find the times that drove the highest attendance during past events.\n\nAlternatively, use our [webinar statistics](https://livestorm.co/webinar-statistics) to find the right timing for your audience. This tool uses data from thousands of webinars hosted with Livestorm to identify the best day to host a webinar and the right duration.\n\nOur 2026 benchmark report shows that Tuesday has the highest show-up rate at 51.7%, while Wednesday draws the largest live audience. For best results, schedule events Monday through Wednesday at 11 a.m. or 2 p.m. ET.\n\n**9. Use a browser-based webinar platform**\n\nMake joining your webinars as easy as possible by minimizing the tech requirements for your audience. Reduce friction by choosing a browser-based [webinar software](https://livestorm.co/webinar-software) platform.\n\nWith Livestorm, attendees can join without having to download an app or sign up for an account before tuning into the event. This means Livestorm events have a [53% higher attendance rate](https://livestorm.co/powered-by-livestorm) compared to the industry average.\n\n[Jarvis Legal](https://livestorm.co/customers/jarvis), a legal practice management platform, saw this play out firsthand:\n\n> \"We are always surprised by our participation rate, which averages 60%. This is mainly due to the ease of connecting to Livestorm.\" – Coralie Loheac, Product Owner at Jarvis Legal\n> \n\n\n### **Fix your pre-webinar communication**\n\n**10. Automate your reminder sequence**\n\nRather than relying on your team to send reminders manually, use [email automation](https://livestorm.co/blog/email-automation). With Livestorm, you can email reminders based on any schedule you choose.\n\nWe typically recommend sending:\n\n\n\n* Confirmation email after registration\n* 24-hour reminder the day before the event\n* One-hour reminder right before the event starts\n\nThis cadence keeps your event top of mind with your audience and improves webinar attendance rates.",{"id":2785,"__typename":2392,"image":2786},"Y5ZZfPqkQCyDuufqwm-8ZQ",{"id":2787,"alt":2788,"height":2789,"url":2790,"width":2780},"HVbr2tA1QsqorC8rvdiaag","Livestorm event reminder email",1354,"https://livestorm.imgix.net/1127/1748339246-livestorm-event-reminder-email.png",{"id":2792,"__typename":2388,"text":2793},"DVvO2B8VThqJ47WCH0ptBQ","**11. Tease the event on social media**\n\nDon't rely on email alone. When marketing a webinar, create touchpoints across channels.\n\nAt Livestorm, we focus on [social media promotion](https://livestorm.co/blog/social-media-event-promotion) for our webinars. As an example, this LinkedIn post includes a carousel that highlights five things attendees will learn at an upcoming webinar.",{"id":2795,"__typename":2392,"image":2796},"Wlo5brDRRFinO6UInaYiWQ",{"id":2797,"alt":2798,"height":2799,"url":2800,"width":2801},"bL8U6f-PRF2ZilvX4Q1O5g","Livestorm LinkedIn post promoting a webinar",2176,"https://livestorm.imgix.net/1127/1763478124-livestorm-webinar-social-media-promotion.png",1121,{"id":2803,"__typename":2388,"text":2804},"AKSKvhN_Taq7zHxK4FpVuA","### **Make live attendance worth it**\n\n**12. Create exclusive incentives for live attendees**\n\nGive your audience a clear reason to attend live rather than waiting for the replay. Offer resources that attendees can only get during the live session, such as:\n\n\n\n* Templates\n* Research reports\n* Free software trials\n\n**13. Make the event interactive so attendees feel like contributors**\n\nOrganize webinars that invite your audience to contribute rather than just watch and listen. Use polls throughout the event to gather experiences and opinions. Then, share the results in real time.\n\nHost live Q&A sessions with your speakers. Give attendees a chance to interact directly with thought leaders and get answers to their biggest questions.\n\n\n### **Drive additional views after the event**\n\n**14. Send replay links**\n\nEven if your main priority is to improve your webinar attendance during the live event, replays can still help you meet lead generation goals and increase ROI. But instead of sending a generic follow-up with a replay link once the event ends, take a moment to customize your email.\n\n> \"Time is everything. You want to be saying thank you to registrants immediately after the event. And not just that generic 'thank you for attending.' You need to tailor it to the content from the session and also have a very clear call to action.\" – Kathryn Hurley, Events and Partner Marketing Manager at ChartMogul\n> ",{"id":2806,"__typename":2768,"youtubeLink":2807},"fO0yiou2TECWj8wdIkKUMw","https://www.youtube.com/embed/MfFb__fizZ0",{"id":2809,"__typename":2388,"text":2810},"DvCANFmRReeIFI-I-IhzrA","How you distribute the replay also has a major impact. Public replays get 368% more views than gated ones (14.60 vs. 3.97 average views per session), yet 62% of teams restrict replays to registered users.\n\n\n**15. Repurpose webinar content across channels**\n\nAnother way to drive more registrations and views after the event is to [repurpose webinar content](https://livestorm.co/blog/repurpose-content) across your marketing channels. For example, create short clips for social media, upload a longer clip to YouTube, or turn the transcript into a blog post.\n\nRepurposing can multiply your reach by 17x. A single webinar can produce 13+ content assets, from blog posts and social clips to podcast episodes and FAQs.\n\nWith [Livestorm's AI features](https://livestorm.co/features/ai), you can instantly transform webinars into emails, blog posts, and social media posts.\n\n\n## **What to track when measuring webinar attendance**\n\nAs you take steps to increase attendance, pay attention to your [webinar metrics](https://livestorm.co/blog/virtual-event-success-metrics) so you know what's working — and what still needs work. Here are the metrics my team measures with Livestorm’s analytics dashboard:\n\n\n\n* **Webinar registrations**: The number of people who signed up for your event. A low number suggests an issue with how you promoted your webinar.\n* **Registration conversion rate**: The percentage of people who signed up for your event after visiting your registration landing page. A low percentage indicates an issue with your webinar topic, speakers, or timing.\n* **Webinar attendees**: The number of people who attended your live event. A low number suggests an issue with your webinar timing, incentives, or reminders.\n* **Attendance rate**: The percentage of people who attended your event compared to those who signed up. A low number indicates a problem with your timing, incentives, or reminders.\n* **Replay viewers**: The number of people who watched the webinar recording. If this number is much higher than the number of live attendees, it could be an issue with your timing, incentives, or reminders.",{"id":2812,"__typename":2392,"image":2813},"N4Dc_EW1TWWd0yt9jCizXg",{"id":2814,"alt":2815,"height":2816,"url":2817,"width":2818},"48930005","Walkthrough of Livestorm analytics page and post-attendee metrics visualization",157,"https://livestorm.imgix.net/1127/1672844516-livestorm-analytics-metrics.gif",512,{"id":2820,"__typename":2388,"text":2821},"HtGdZvGCTpWhSIXeX4TmwQ","## **Livestorm for higher webinar attendance**\n\nHigher attendance starts with removing friction from the webinar registration and joining process. Livestorm gives you the tools to attract and convert the right audience — and make it easy for them to show up.\n\nHere's how Livestorm helps you boost attendance:\n\n\n\n* Customizable landing pages that simplify registration\n* Automated email sequences to keep your event top of mind\n* Browser-based platform that doesn't require attendees to download an app\n* Interactive Q&A sessions, polls, and live chat for better audience engagement\n* Flexible replay options so you control how and when you share recordings\n\nReady to try our webinar platform for yourself? [Sign up for a free Livestorm account](https://app.livestorm.co/#/signup) and set up your first event in just a few minutes.",{"id":2823,"alt":2824,"height":2407,"url":2825,"width":2409},"BLI7E38dSOm3uCcvxZ6Lig","two colleagues attending a webinar","https://livestorm.imgix.net/1127/1763477202-boost-webinar-attendance.jpg","2026-03-26",[],"Low webinar attendance compromising your results? Learn the why behind no-shows and find out how to boost webinar attendance with 15 actionable tips.",[2830,2841,2850],{"id":2831,"contentData":2832},"W4RcAISqQSqMibggogZmLQ",{"@context":2833,"@type":2834,"name":2835,"description":2836,"thumbnailUrl":2837,"uploadDate":2838,"duration":2839,"embedUrl":2769,"interactionCount":2840},"http://schema.org","VideoObject","How to drive webinar registrations with email","Email is the most performing channel to drive webinar sign-ups, however, some tactics are key for a successful email and webinar. Experts Kathryn Hurley, Events Marketing Manager at ChartMogul, Cody Stover, Sr Demand Generation Manager at Customer.io, and Pauline Mura, Marketing Manager at Livestorm, share their tactics to segment your audience, AB test emails and optimize other tried and tested channels.  Watch the full panel discussion here 👉 https://shorturl.at/WtFNB ----------  Livestorm is Europe's go-to video conferencing solution for organizations that prioritize both data privacy and ease of use.  Compliant with GDPR and the unique video conference platform in the European Union also certified ISO 27001, we guarantee data protection for you and your participants.   Specifically designed to elevate your customer-facing events, whether you're hosting webinars or conducting training sessions, for audiences of 10 or 3000, Livestorm is the trusted choice for engaging your partners and clients securely and seamlessly.   Learn more at livestorm.co  👉 Follow us:   LinkedIn ► https://www.linkedin.com/company/live... Twitter ► https://twitter.com/livestormapp/ Facebook ► https://www.facebook.com/livestormapp/","https://i.ytimg.com/vi/Q-r-LvY7X2s/default.jpg","2024-07-31T15:11:10Z","PT11M3S","200",{"id":2842,"contentData":2843},"TSn6En2vT9yaVCj4E9Z_mw",{"@context":2833,"@type":2834,"name":2844,"description":2845,"thumbnailUrl":2846,"uploadDate":2847,"duration":2848,"embedUrl":2807,"interactionCount":2849},"How to follow up with webinar attendees","Webinar follow-up is key to a webinars performance, and should go beyond the classic \"Here's the webinar replay\". Experts Kathryn Hurley, Events Manager at ChartMogul, Cody Stover, Senior Demand Generation Manager at Customer.io, and Pauline Mura, Marketing Manager at Livestorm, share their best practices to follow up with webinar leads and attendees, such as: - Personalisation tips - Answers to live questions - Leveraging webinar engagement data   Watch the full discussion here https://shorturl.at/cQYBE ----------  Livestorm is Europe's go-to video conferencing solution for organizations that prioritize both data privacy and ease of use.  Compliant with GDPR and the unique video conference platform in the European Union also certified ISO 27001, we guarantee data protection for you and your participants.   Specifically designed to elevate your customer-facing events, whether you're hosting webinars or conducting training sessions, for audiences of 10 or 3000, Livestorm is the trusted choice for engaging your partners and clients securely and seamlessly.   Learn more at livestorm.co  👉 Follow us:   LinkedIn ► https://www.linkedin.com/company/live... Twitter ► https://twitter.com/livestormapp/ Facebook ► https://www.facebook.com/livestormapp/","https://i.ytimg.com/vi/MfFb__fizZ0/default.jpg","2024-07-31T17:15:53Z","PT9M31S","278",{"id":2851,"contentData":2852},"bPWCXqUeS3u6DztMXE9NZQ",{"@context":1748,"@type":2853,"name":2854,"step":2855},"HowTo","How to boost webinar attendance rates",[2856,2859,2861,2863,2865,2867,2869,2871,2873,2875,2877,2879,2881,2883,2885],{"@type":2857,"text":2858},"HowToStep","Step 1: Identify topics and angles your audience cares about",{"@type":2857,"text":2860},"Step 2: Recruit speakers who resonate with your audience",{"@type":2857,"text":2862},"Step 3: Balance educational and sales content",{"@type":2857,"text":2864},"Step 4: Segment your contact list and send email invitations",{"@type":2857,"text":2866},"Step 5: Use lead gen forms in LinkedIn and Facebook ads",{"@type":2857,"text":2868},"Step 6: Partner with industry thought leaders or B2B brands",{"@type":2857,"text":2870},"Step 7: Set up a user-friendly registration page",{"@type":2857,"text":2872},"Step 8: Choose the right day and time for your audience",{"@type":2857,"text":2874},"Step 9: Use a browser-based webinar platform",{"@type":2857,"text":2876},"Step 10: Automate your reminder sequence",{"@type":2857,"text":2878},"Step 11: Tease the event on social media",{"@type":2857,"text":2880},"Step 12: Create exclusive incentives for live attendees",{"@type":2857,"text":2882},"Step 13: Make the event interactive so attendees feel like contributors",{"@type":2857,"text":2884},"Step 14: Send replay links",{"@type":2857,"text":2886},"Step 15: Repurpose webinar content across channels","How to Boost Webinar Attendance Rate: 15 Proven Tactics",[2889,2892,2895,2898,2901],{"id":2890,"text":2891},"Hk1C5nU2TiOU0nkvuL3kew","\u003Cp>The average webinar show-up rate is 51.3% across industries, with the highest rates in January (50.4%), September, and November.\u003C/p>\n",{"id":2893,"text":2894},"eW-0tj4LRUy7R-xbxECuhA","\u003Cp>Common causes of low attendance include inconvenient timing, irrelevant topics or speakers, poor promotion, insufficient reminders, and lack of live incentives.\u003C/p>\n",{"id":2896,"text":2897},"Y-UPf8xdRBqchW-JllNbeA","\u003Cp>Strategies for higher attendance include tailoring event content, segmenting invites, optimizing scheduling, using browser-based platforms, and automating reminders.\u003C/p>\n",{"id":2899,"text":2900},"THoe2lBRRySYWpN_2xIsRg","\u003Cp>Browser-based webinar platforms have shown a 53% higher attendance rate compared to traditional platforms, reducing barriers to entry for participants.\u003C/p>\n",{"id":2902,"text":2903},"Vwm1XfznT_uAq7oxCVcy_A","\u003Cp>Key metrics tracked for optimization are webinar registrations, registration conversion rate, live attendees, attendance rate, and replay viewers.\u003C/p>\n",{"id":2905,"alternativeVersions":2906,"_locales":2915,"_publishedAt":2916,"_updatedAt":2917,"trackName":1495,"trackingBreadcrumbTitle":1495,"blogPostCategory":2918,"blogPostAuthor":2920,"cluster":2922,"content":2930,"coverImage":1499,"coverWithImgix":2992,"bottomContentOffer":1629,"date":2996,"headerCta":1629,"inlineContentCard":1629,"inlineTextCta":1629,"relatedArticles":2997,"relatedPillarPage":1629,"seoDescription":2998,"sidebarContentCard":1629,"structuredData":2999,"subtitle":2998,"title":3027,"slug":2910,"takeaways":3028},"POsmpJITSuewurzH3n1HJw",[2907,2909,2911,2913],{"locale":1453,"value":2908},"webinar-barrierefreiheit",{"locale":1456,"value":2910},"webinar-accessibility",{"locale":1458,"value":2912},"accesibilidad-webinar",{"locale":1461,"value":2914},"webinaire-accessibilite",[1456,1461,1458,1453],"2026-03-26T20:29:16+01:00","2026-03-26T20:29:07+01:00",[2919],{"id":1450,"name":1465,"slug":1454},{"id":2332,"avatar":2921,"jobTitle":2336,"name":2337,"shortDescription":2338,"slug":2339},{"id":2334,"url":2335},{"id":2732,"bottomContentCardCtaTitle":2342,"bottomContentCardText":2733,"bottomContentCardTitle":2500,"displayCustomerLogoSection":1671,"headerCtaText":2501,"headerCtaCtaTitle":2342,"inlineContentCardCtaTitle":1495,"inlineContentCardCtaLink":1495,"inlineContentCardImage":1499,"inlineContentCardTag":1495,"inlineContentCardTitle":1495,"inlineContentCardText":1495,"pushCover":1499,"pushCtaLink":1495,"pushCtaTitle":1495,"pushTag":1495,"pushTitle":1495,"relatedContentOffer":2923,"relatedPillarPage":1499,"relatedPillarPageTitleOfTheBlock":2382,"textBasedInlineCtaText":2531,"title":2741,"urlForTheCta":1495,"withoutContentOffer":1671},{"__typename":2102,"id":2503,"trackName":1495,"trackNameFallback":2504,"backgroundImage":2924,"coMarketing":1671,"ebook":2925,"image":2927,"resourceType":2928,"shortDescription":2518,"slug":2519,"title":2504},{"id":2350,"alt":2351,"height":2352,"url":2353,"width":2352},{"pdf":2926},{"url":2508},{"id":2510,"alt":2511,"height":2512,"url":2513,"width":2361},{"id":2515,"color":1874,"cta":1631,"icon":2929,"name":2517},{"id":1890,"name":1891},[2931,2934,2938,2941,2948,2951,2954,2957,2965,2968,2974,2977,2980,2983,2986,2989],{"id":2932,"__typename":2388,"text":2933},"QTnUCMFuQCOXsWgsSW2Z5w","Webinars create valuable opportunities to generate leads and convert customers. So when attendees struggle to hear your presentation, access your slides, or translate your content, it can hurt your credibility *and* your business.\n\nBy making simple changes to your webinar setup, you can include everyone and keep viewers engaged throughout the event. I'll walk you through why webinar accessibility matters and nine ways to improve yours.\n\n**Key takeaways**:\n\n\n* Accessible webinars help you reach more potential customers by removing barriers that prevent people from hearing, seeing, or understanding your content.\n* High-quality audio and video equipment are essential for accessibility, as poor sound or visual quality can prevent viewers from following your presentation and hurt lead generation.\n* Use live captions during webinars so attendees can read spoken content on screen, which helps people with hearing impairments and anyone in noisy environments.\n\n\n## **Why webinar accessibility matters for marketers**\n\nHosting accessible online events benefits everyone. You reach more decision-makers, [keep webinar attendees engaged](https://livestorm.co/blog/webinar-engagement-strategies), and avoid legal issues.\n\n\n",{"id":2935,"__typename":2936,"text":2937},"JSn5U4KgT5-FtKSCmjAjUQ","ContentTextHtmlRecord","\u003Cp>\u003Ca href=\"https://livestorm.co/features/ai/webinar-captions?utm_source=livestorm&utm_medium=website_action&utm_campaign=blog-ai-features&utm_content=live-captions\">\u003Cimg src=\"https://livestorm.imgix.net/1127/1760366516-product-live-captions.png\" />\u003C/a>\u003C/p>",{"id":2939,"__typename":2388,"text":2940},"D0tsAdeHR--qWsN6sDhPBg","* **It helps you maximize webinar attendance**. When your online events include features like live captions, accessible slides, and high-quality audio, you can welcome a wider audience. This can help you connect with more potential customers.\n* **It makes participation easier for everyone**. When you prioritize accessibility, you don't just make webinars better for attendees with disabilities ([16% of the global population](https://www.who.int/news-room/fact-sheets/detail/disability-and-health)). This approach helps everyone see, hear, and understand your content more easily.\n* **It helps you comply with legal requirements**. As of June 2025, the [European Accessibility Act](https://accessible-eu-centre.ec.europa.eu/content-corner/news/eaa-comes-effect-june-2025-are-you-ready-2025-01-31_en) establishes accessibility requirements for webinars and other types of online media provided to viewers in the EU. This means webinar content and platforms must be perceivable, operable, understandable, and robust.\n\n\n## **9 ways to improve webinar accessibility**\n\nUse these nine suggestions to make every [webinar you host](https://livestorm.co/blog/host-webinar) more accessible. I'll show you how to easily implement these tactics using Livestorm.",{"id":2942,"__typename":2392,"image":2943},"TcZp3kM8Tf2igHO1z96fXw",{"id":2944,"alt":2945,"height":2352,"url":2946,"width":2947},"Ku784WXPQ3a6b0Af1vw7CQ","9 ways to improve webinar accessibility","https://livestorm.imgix.net/1127/1759088225-livestorm-improve-webinar-accessibility.png",1464,{"id":2949,"__typename":2388,"text":2950},"XiQu-0S3TyenPPdtrO0sxg","### **1. Stream high-quality audio and video**\n\nCrisp audio and clear video are essential for ensuring your audience can easily hear and see your webinar content. Low-quality video or audio can distract your audience and take away from your message.\n\nIn more serious cases, low video resolution and audio distortion can prevent viewers from understanding your presentation. This can lead to low audience retention and cause you to miss out on leads or sales.\n\nBefore you host a webinar, I recommend investing in quality audio and video gear. But don't worry: that doesn't have to mean spending thousands of dollars on webinar gear.\n\nOur team compiled lists of the [best microphones](https://livestorm.co/blog/best-microphones-video-conferencing) and the best cameras for online events and live streaming. They include everything from budget-friendly to high-end options.",{"id":2952,"__typename":2768,"youtubeLink":2953},"T7xfR6N-T-Ow35P7tPHTiA","https://www.youtube.com/embed/n_ZTVBPlgFc",{"id":2955,"__typename":2388,"text":2956},"YBvrLyKcSOaLdGGR1zFSBQ","I wouldn't stop there, though. I also suggest investing in one of our picks for [best lighting](https://livestorm.co/blog/best-lights-for-video-conferencing) to make your video even clearer.\n\nAnd if you use Livestorm for webinars, you can take advantage of our [Krisp integration](https://livestorm.co/integrations/krisp). It provides noise cancellation, helping you sound clearer and more professional.\n\n\n### **2. Use a webinar platform that supports multiple languages**\n\nAs your business grows and your audience increases, you may need to connect with customers in more languages. To make your webinars accessible to a more diverse customer base, choose technology that meets their language needs.\n\nFor example, [Livestorm supports 25 languages](https://support.livestorm.co/article/89-available-languages). This means our[ webinar software](https://livestorm.co/webinar-software) automatically translates virtually everything your registrants and attendees see, including\n\n\n\n* Landing pages with event descriptions\n* Registration flows\n* Event rooms\n* Notification emails\n\nIn fact, B2B tech companies like Toucan Toco and Brevo have used Livestorm to help them expand beyond France throughout Europe and into the United States. As Laura Parra, Brevo Field Marketing Specialist, explains, the team chose Livestorm because \"We wanted to make sure that we could properly connect with our customers in their time zone and language.\"\n\n\n### **3. Enable live captions**\n\nTo create an inclusive webinar experience, make it easy for participants to follow along with every word — even if they have auditory disabilities. Enable captions so viewers can read the text on the screen.\n\nLivestorm offers a [live captions](https://support.livestorm.co/article/live-captions) tool that automatically transcribes spoken content throughout your webinars. This supports accessibility compliance (RGAA/EAA) and helps you more easily reach people who are deaf or hearing impaired.",{"id":2958,"__typename":2392,"image":2959},"XCIH0uFYR9WtZkHgDcn4bg",{"id":2960,"alt":2961,"height":2962,"url":2963,"width":2964},"Tsyn1fZ4TOOemCWdulZyMw","live caption",738,"https://livestorm.imgix.net/1127/1756431908-live-caption.png",1123,{"id":2966,"__typename":2388,"text":2967},"cEAFDGZXQv-IcH2My8Tm3w","Our live captions are automatically enabled, so you don't have to take additional steps to set up accessibility features before starting your webinar. To see live captions, viewers simply toggle the \"Captions\" option in the on-screen menu.\n\nBut you can't rely on captions to provide much clarity if your audio is distorted or if it features a lot of background noise. For better captions, you need better audio. That's why my recommendation is to invest in a good mic and use a noise cancellation app.\n\n\n### **4. Follow accessibility guidelines when sharing slides**\n\nSlides provide extra context and give viewers an additional format to process your webinar context. But to make slides accessible for viewers with visual disabilities, keep these best practices in mind:\n\n* Use high-contrast colors for text and backgrounds\n* Stick to sans serif fonts that are at least 18-point\n* Minimize the amount of text on each slide to avoid overwhelm\n* Add alt text to images and graphics so everyone can understand\n\nNot sure if your slides are displaying correctly? I always find it helpful to prep a [webinar dry run](https://livestorm.co/blog/webinar-dry-run) before going live. This way, you can test your audio and video and make sure your visuals are helpful for anyone.\n\n\n### **5. Encourage questions and live chat during the event**\n\nThere's no need to leave attendees confused at the end of your webinar. Make the material more accessible to everyone by encouraging participants to engage with webinar speakers throughout the event.\n\nWith Livestorm, you have options. Our live chat feature lets viewers share input or ask questions at any time. This is a great way for people to get clarity on something you said or share their own perspective.",{"id":2969,"__typename":2392,"image":2970},"Gva58-LfSKisLOC8L7tZyg",{"id":2971,"alt":2972,"height":1837,"url":2973,"width":1839},"48607227","Live Q&As with Livestorm","https://livestorm.imgix.net/1127/1683119047-live-q_a.jpg",{"id":2975,"__typename":2388,"text":2976},"fHzswAXvQ_yJ_lwOG-oPVQ","For more structured audience interactions, I also like using Q&A sessions. Viewers can upvote audience questions for speakers to answer. This puts more popular questions in the spotlight, allowing you to help more viewers at once.\n\n\n### **6. Record webinars for on-demand viewing**\n\nWhether your viewers are managing disabilities, they're dealing with distractions during the workday, or they're trying to take in a topic with a high level of difficulty, it isn't always easy for everyone to absorb material in real time.\n\nThat's why I always suggest [recording webinars](https://livestorm.co/blog/record-webinar). With Livestorm, you can easily record and share webinars with registrants, giving them more time to process the information. As a bonus, you can also make recordings available to other interested viewers, expanding your audience.\n\nFor example, the team at [Less Annoying CRM](https://livestorm.co/customers/less-annoying-crm) uses Livestorm to record customer onboarding webinars. As CRM Coach Julia Zasso explains, \"Our customers really like our onboarding webinars because they can register for them based on their needs and schedule. If they can't attend live, they have access to the recordings.\"\n\n\n### **7. Show transcripts in event replays**\n\nAs important as captions are during live streams and on-demand webinars, they're just one way to improve accessibility for viewers. Transcripts are particularly helpful for making webinar replays more accessible because they let you:\n\n\n\n* Scroll and read through all spoken content at once instead of viewing it as a synced overlay\n* Jump to a certain timestamp so you can instantly watch a specific section\n* Search for certain words or so you can find (and jump to) topics of interest\n\nLivestorm automatically enables transcripts for webinars. Once you end the event, all you have to do is click to generate the transcript. Then, on-demand viewers will be able to use the transcript as they watch.",{"id":2978,"__typename":2768,"youtubeLink":2979},"W-TKBtfFTbS_LgR3tslIEA","https://www.youtube.com/embed/jrfv-93kRmM",{"id":2981,"__typename":2388,"text":2982},"BwUFodN3T9iU6FBtXtdTRA","Transcripts can also be helpful when you go to [repurpose webinar content](https://livestorm.co/blog/repurpose-content). For example, you can turn snippets from the transcript into quotes in a blog post or on a landing page.\n\n\n### **8. Share event replays on accessible platforms**\n\nTo make your online events accessible to the widest possible audience, don't limit yourself to your webinar attendees. Instead, live stream your events on a platform like YouTube — or upload a replay there afterward.\n\nAt Livestorm, we typically invite viewers to register to watch on-demand webinars on Livestorm to keep them exclusive. But we often upload important clips to YouTube after the event ends. Like this YouTube video that features a clip from our event covering [8 Ways to Repurpose Your Webinar Content](https://app.livestorm.co/livestorm/ways-to-repurpose-your-webinar-content):",{"id":2984,"__typename":2768,"youtubeLink":2985},"N8MtV5QVTJWNORkOMv-Icw","https://www.youtube.com/embed/E5MNV515Tgo",{"id":2987,"__typename":2388,"text":2988},"eLyIYDNORnK7GmURnftlpg","### **9. Choose webinar software that has keyboard shortcuts**\n\nWhen you choose a webinar platform, it's important to think beyond how people will watch or listen to your online events. It's just as important to consider how easily attendees and speakers will be able to *participate*.\n\nCan they navigate your website platform using screen readers? Web Content Accessibility Guidelines (WCAG) require that interactive elements (like microphone and camera buttons) function using a keyboard alone.\n\nLivestorm offers simple keyboard shortcuts for enabling and disabling your camera, muting and unmuting your microphone, and speaking during the webinar. This allows everyone to participate without needing a trackpad or a mouse.\n\n\n## **Livestorm for accessible webinars**\n\nWebinar accessibility is about much more than compliance. When you prioritize accessibility, you have a better chance of making deeper connections with prospects and customers.\n\nLivestorm's accessible features make it easy to host inclusive webinars without extra complexity. Features like live captions, multi-language translation, and automated recordings ensure that everyone can attend and engage with your events.\n\nReady to expand your webinar reach? [Sign up for Livestorm](https://app.livestorm.co/#/signup) and set up your first webinar in minutes.",{"id":2990,"__typename":2936,"text":2991},"aMrMpG9uTz2Lx-vgZLWS_A","\u003Cp>\u003Ca href=\"https://livestorm.co/features/ai/webinar-captions?utm_source=livestorm&utm_medium=website_action&utm_campaign=blog-ai-features&utm_content=live-captions\">\u003Cimg src=\"https://livestorm.imgix.net/1127/1760366516-product-live-captions-2.png\" />\u003C/a>\u003C/p>",{"id":2993,"alt":2994,"height":2407,"url":2995,"width":2409},"N45mPz_yRgK39H6RnzNRVw","woman watching an accessible webinar","https://livestorm.imgix.net/1127/1759087773-woman-watching-accessible-webinar.jpg","2025-09-29",[],"Learn 9 webinar accessibility tips to reach more customers and comply with EU requirements. Improve audio, enable captions, and more with Livestorm.",[3000,3009,3018],{"id":3001,"contentData":3002},"c5vJIL8mR1e1YQatsoYSwQ",{"@context":2833,"@type":2834,"name":3003,"description":3004,"thumbnailUrl":3005,"uploadDate":3006,"duration":3007,"embedUrl":2953,"interactionCount":3008},"6 Must-Haves for Video Conferencing","Video conferencing has become the new normal and having the right setup has never been more important.   In this video, you'll discover 6 must-haves for video conferencing so that you can look and sound your very best.  ⏱️ Timestamps:  00:00 - Intro 01:07 - Video Conferencing Software 01:54 - Internet Speed & Stability 02:45 - Microphone & Webcam 03:28 - Lighting 04:10 - Positioning 04:44 - Background  🤓 Useful Links Try Livestorm for free: https://bit.ly/3OqBRiP Check your Internet speed: https://bit.ly/3zNsiq5 Mic and webcam recommendations: https://bit.ly/3N8xbNm Download 100+ free virtual backgrounds: https://bit.ly/3Na6NTs  ❤️ Like this video? Subscribe to our channel: https://bit.ly/3xlYcZ1 ---------- Livestorm is Europe's go-to video conferencing solution for organizations that prioritize both data privacy and ease of use.  Compliant with GDPR and the unique video conference platform in the European Union also certified ISO 27001, we guarantee data protection for you and your participants.   Specifically designed to elevate your customer-facing events, whether you're hosting webinars or conducting training sessions, for audiences of 10 or 3000, Livestorm is the trusted choice for engaging your partners and clients securely and seamlessly.   Learn more at livestorm.co  👉 Follow us:   LinkedIn ► https://www.linkedin.com/company/live... Twitter ► https://twitter.com/livestormapp/ Facebook ► https://www.facebook.com/livestormapp/","https://i.ytimg.com/vi/n_ZTVBPlgFc/default.jpg","2022-06-21T11:58:14Z","PT5M53S","824",{"id":3010,"contentData":3011},"DPoS1YaJRmO1U4-brjRdYw",{"@context":2833,"@type":2834,"name":3012,"description":3013,"thumbnailUrl":3014,"uploadDate":3015,"duration":3016,"embedUrl":2979,"interactionCount":3017},"Livestorm Community: Get the best of your event replay with automated transcriptions & captions","----------  Livestorm is the browser-based, end-to-end Video Engagement Platform that facilitates easy collaboration while capturing actionable insights.   You can use Livestorm for on-demand, live, or pre-recorded events. Our platform supports all the workflows around a video engagement; including landing pages, registration, email follow-ups, sharing video recordings, and more.  Powerful end-to-end analytics helps you track and measure audience engagement. Our seamless integration with tools like Pipedrive and Intercom help you manage all of your insights in one place.  Learn more at livestorm.co  👉 Follow us:   LinkedIn ► https://www.linkedin.com/company/live... Twitter ► https://twitter.com/livestormapp/ Facebook ► https://www.facebook.com/livestormapp/","https://i.ytimg.com/vi/jrfv-93kRmM/default.jpg","2024-05-23T13:27:16Z","PT6M44S","108",{"id":3019,"contentData":3020},"Jsr1A00KToGTiEjZsN1UwQ",{"@context":2833,"@type":2834,"name":3021,"description":3022,"thumbnailUrl":3023,"uploadDate":3024,"duration":3025,"embedUrl":2985,"interactionCount":3026},"How to repurpose your webinar content","How to repurpose your webinar content and maximize the value of your webinars? In this video, Livestorm and Chopcast experts share their proven framework on how to repurpose long-form content effectively. Whether you're a seasoned content creator or a marketer eager to amplify your reach, this video is for you.  Watch the full webinar replay here 👉 https://shorturl.at/cu890  ----------  Livestorm is Europe's go-to video conferencing solution for organizations that prioritize both data privacy and ease of use.  Compliant with GDPR and the unique video conference platform in the European Union also certified ISO 27001, we guarantee data protection for you and your participants.   Specifically designed to elevate your customer-facing events, whether you're hosting webinars or conducting training sessions, for audiences of 10 or 3000, Livestorm is the trusted choice for engaging your partners and clients securely and seamlessly.   Learn more at livestorm.co  👉 Follow us:   LinkedIn ► https://www.linkedin.com/company/live... Twitter ► https://twitter.com/livestormapp/ Facebook ► https://www.facebook.com/livestormapp/","https://i.ytimg.com/vi/E5MNV515Tgo/default.jpg","2024-09-16T09:00:09Z","PT14M24S","336","9 Tips to Make Your Webinars Accessible to Everyone",[3029,3032,3035,3038,3041],{"id":3030,"text":3031},"cDNlY7FORGuJnqP7C0709Q","\u003Cp>Accessible webinars expand audience reach by removing barriers to engagement and inclusivity.\u003C/p>\n",{"id":3033,"text":3034},"YrFppwzfTlC__DO99UbzOg","\u003Cp>High-quality audio, video, and live captions play essential roles in maximizing accessibility and retention.\u003C/p>\n",{"id":3036,"text":3037},"OT4zI_uDQKGox8iSBBAkMw","\u003Cp>Compliance with the European Accessibility Act becomes mandatory for webinars in the EU from June 2025.\u003C/p>\n",{"id":3039,"text":3040},"HvNgo052R82uP40JCST2kg","\u003Cp>Recording webinars and providing transcripts boost on-demand accessibility and support wider audience participation.\u003C/p>\n",{"id":3042,"text":3043},"SegsLiKxSxq1X1gr0YcrUw","\u003Cp>Choosing platforms with multi-language, keyboard shortcuts, and accessible slide design enhances overall attendee experience.\u003C/p>\n",{"icon":3045,"tag":3047,"title":3050},{"id":3046,"alt":3047,"height":3048,"url":3049,"width":3048},"44099867","Newsletter",462,"https://livestorm.imgix.net/1127/1646661361-group-1620.png","Keep in touch with Livestorm news and updates",{"id":1744,"trackingBreadcrumbTitle":3052},"Home",{"id":3054,"about":3055,"aboutTheAuthor":3056,"authorBlockTitle":3057,"featuredAuthor":3058,"descriptionSeo":3080,"emptySearchIcon":3081,"emptySearchTitle":3087,"emptySearchText":3088,"featuredArticles":3089,"featuredArticles1Title":3146,"featuredArticles2Title":3147,"featuredArticles2":3148,"featuredGuide":3205,"headerBackground":3217,"headerBackgroundMobile":3223,"headerAllCategories":3229,"headerBrowseByCategories":3230,"headerFeaturedOffer":3231,"headerFeaturedOfferImage":3246,"headerFeaturedArticle":3248,"headerPlaceholderSearch":3261,"latestNewsTitle":3262,"latestNewsText":3263,"postsFrom":3264,"publishedOn":3265,"readMore":3266,"relatedArticles":3267,"searchPlaceholderOpenResearch":3268,"searchResultFor":3269,"surFooterTitle":3270,"tableOfContent":3271,"title":3272,"titleSeo":3273,"titleSeoAuthor":3274,"titleSeoCategory":3275,"trackingBreadcrumbTitle":1977,"updatedOn":3276,"writtenBy":3277},"43902","About","About the author","Featured writers",[3059,3068,3071],{"id":3060,"avatar":3061,"name":3065,"jobTitle":3066,"slug":3067},"43916",{"id":3062,"alt":1499,"height":3063,"url":3064,"width":3063},"46670914",2624,"https://livestorm.imgix.net/1127/1653052384-gillesbertaux-co-founder-and-ceo-edited.png","Gilles Bertaux","CEO and co-founder","gilles-bertaux",{"id":2332,"avatar":3069,"name":2337,"jobTitle":2336,"slug":2339},{"id":2334,"alt":3070,"height":1644,"url":2335,"width":1644},"brillixa herdhiana",{"id":3072,"avatar":3073,"name":3077,"jobTitle":3078,"slug":3079},"dBH_UqxfQS-I4JYCxx1aNw",{"id":3074,"alt":1499,"height":3075,"url":3076,"width":3075},"Z2TA6K55RQu-YirsFDp2lQ",3830,"https://livestorm.imgix.net/1127/1750411963-photo-pro-alexia.jpg","Alexia Orny","Senior Content Manager","alexia-orny","Keep on top of things with our in-depth articles on video engagement. Learn more on video conferencing, virtual events, virtual meetings, webinars and more.",{"id":3082,"alt":3083,"height":3084,"url":3085,"width":3086},"41871987","Icon search",570,"https://livestorm.imgix.net/1127/1644934630-empty-state.png",490,"Sorry we couldn’t find any results for your search about","Please try searching with other terms.",[3090,3104,3117,3130],{"id":3091,"_firstPublishedAt":3092,"_updatedAt":3093,"blogPostCategory":3094,"coverImage":1499,"coverWithImgix":3096,"date":3100,"slug":3101,"subtitle":3102,"title":3103},"66159372","2021-10-18T17:31:19+02:00","2026-03-16T12:55:36+01:00",[3095],{"id":1450,"name":1465,"slug":1454},{"id":3097,"alt":1499,"height":3098,"url":3099,"width":2647},"27627136",823,"https://livestorm.imgix.net/1127/1634562861-test-webcam-or-microphone.jpg","2025-01-24","test-webcam-microphone","Test your webcam and microphone before hosting a live event to ensure you sound and look your best. Here's how to do it in a few simple steps.","How to Test Your Microphone and Camera: 7 Ways to Check",{"id":3105,"_firstPublishedAt":3106,"_updatedAt":3107,"blogPostCategory":3108,"coverImage":1499,"coverWithImgix":3110,"date":3100,"slug":3114,"subtitle":3115,"title":3116},"121174137","2022-05-03T15:26:42+02:00","2025-11-10T12:07:03+01:00",[3109],{"id":1450,"name":1465,"slug":1454},{"id":3111,"alt":1499,"height":3112,"url":3113,"width":2647},"46339729",854,"https://livestorm.imgix.net/1127/1650037933-pexels-fauxels-3184328.jpg","panel-discussion","Discover everything you need to know about creating a successful panel discussion including how to choose the best format, topics, guests, and host.","What Is a Panel Discussion? And How to Run One Like a Pro",{"id":3118,"_firstPublishedAt":3119,"_updatedAt":3120,"blogPostCategory":3121,"coverImage":1499,"coverWithImgix":3123,"date":3126,"slug":3127,"subtitle":3128,"title":3129},"142756505","2022-11-01T09:00:00+01:00","2025-11-10T12:07:37+01:00",[3122],{"id":2265,"name":2278,"slug":2270},{"id":3124,"alt":1499,"height":1650,"url":3125,"width":1650},"48606826","https://livestorm.imgix.net/1127/1666015839-71a00emoinl-ac_sl1500.jpg","2024-06-14","best-lights-for-video-conferencing","Finding the best lighting for video conferencing doesn't have to be difficult. Check out our list of the best lighting options to look your best on camera.","The Best Lighting for Video Conferencing: Our Top 10 Lights",{"id":3131,"_firstPublishedAt":3132,"_updatedAt":3133,"blogPostCategory":3134,"coverImage":1499,"coverWithImgix":3136,"date":3142,"slug":3143,"subtitle":3144,"title":3145},"122724484","2022-08-16T09:00:00+02:00","2026-03-16T13:16:20+01:00",[3135],{"id":2265,"name":2278,"slug":2270},{"id":3137,"alt":3138,"height":3139,"url":3140,"width":3141},"47308260","10 best microphones for conference calls in 2025",855,"https://livestorm.imgix.net/1127/1657811155-7-best-microphones-for-video-conferencing-the-2022-winners.jpg",1279,"2024-12-12","best-microphones-video-conferencing","Use our guide to the 10 best microphones for video conferencing to level up your virtual presence, deliver your message clearly, and impress participants.","10 Best Microphones for Conference Calls & Virtual Meetings","Featured articles","Editor's pick",[3149,3163,3176,3190],{"id":3150,"_firstPublishedAt":3151,"_updatedAt":3152,"blogPostCategory":3153,"coverImage":1499,"coverWithImgix":3155,"date":3159,"slug":3160,"subtitle":3161,"title":3162},"104454507","2022-02-28T15:19:27+01:00","2026-03-16T14:23:53+01:00",[3154],{"id":1450,"name":1465,"slug":1454},{"id":3156,"alt":3157,"height":1662,"url":3158,"width":1674},"42719857","guest speaker answering questions in a virtual conference on livestorm","https://livestorm.imgix.net/1127/1645552360-pexels-andrea-piacquadio-3762940.jpg","2024-06-03","questions-guest-speaker","Find out what to ask and what to avoid along with other tips and tricks for a successful and engaging guest speaker virtual event.","75 Questions to Ask Guest Speakers During a Virtual Event",{"id":3164,"_firstPublishedAt":3165,"_updatedAt":3166,"blogPostCategory":3167,"coverImage":1499,"coverWithImgix":3169,"date":2648,"slug":3173,"subtitle":3174,"title":3175},"ARLs8RFUSBuTbjUynTPV0Q","2024-06-26T07:54:33+02:00","2026-02-03T16:05:58+01:00",[3168],{"id":1450,"name":1465,"slug":1454},{"id":3170,"alt":3171,"height":2407,"url":3172,"width":2409},"bh86Z-K-TeC8IcmKAS5eKA","B2B trade show event","https://livestorm.imgix.net/1127/1719236145-what-is-field-marketing.jpg","what-is-field-marketing","Discover the power of field marketing and learn how to design marketing activities that engage customers and drive revenue.","What Is Field Marketing? Tactics, Benefits, and Metrics",{"id":3177,"_firstPublishedAt":3178,"_updatedAt":3179,"blogPostCategory":3180,"coverImage":1499,"coverWithImgix":3182,"date":3186,"slug":3187,"subtitle":3188,"title":3189},"L60wq2fCSoGjeUQoLGchgQ","2024-05-21T15:45:07+02:00","2026-01-05T12:03:58+01:00",[3181],{"id":1450,"name":1465,"slug":1454},{"id":3183,"alt":3184,"height":2407,"url":3185,"width":2409},"NRfO5mS9TbeR-vBTyrHHDg","meeting about B2B marketing strategies","https://livestorm.imgix.net/1127/1716043305-b2b-marketing-strategies.jpg","2024-05-20","b2b-marketing-strategies","Explore the top B2B marketing strategies for 2026. 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