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Boosting team morale takes work.
Within large companies and remote or hybrid offices, it can be especially hard to unify cross-departmental teams, leadership, and stakeholders – and experience the company cohesiveness that drives morale.
One solution is to hold an all-hands meeting. But, how can yet another meeting boost team morale?
We’ve asked our internal communications team to tell us:
Let’s dive in.
An all-hands meeting is an in-person or virtual company-wide meeting organized by upper management, where stakeholders and leaders discuss important company updates and organizational topics with employees.
The purpose of an all-hands meeting is to provide transparency to employees, introduce new team members, celebrate wins, and discuss key projects or priorities – to interactively align teammates around company objectives.
All-hands meetings are typically top-down, meaning upper management handles all things business communication – including topics covered and the meeting agenda. These meetings help unify dispersed teams, especially hybrid or remote teams, with important company information, updates, and procedures.
Town hall meetings act as an open forum for employees to discuss issues, projects, company updates, or anything they want – and aren’t necessarily run by upper-level management. They open up the floor to employees so they can ask questions, improve processes, understand company updates, and get real face time with executives.
Whereas all-hands meetings are information-based meetings run by company executives or upper management, team-building meetings are focused on building trust among teams with games or activities that help employees get to know each other and build rapport.
All-hands meetings are an integral part of many companies’ internal communication plan and come with many benefits:
Corporate all-hands meeting agendas differ depending on what you want to disclose and achieve, but here are some ideas on what to include to boost morale.
Here’s a sample all-hands meeting agenda template you can use to delight your employees:
Topics you should cover in an all-hands meeting include introductions to new employees, company news updates, departmental progress reports, project priorities and success stories.
Use this guide to keep you on target while organizing your all-hands meeting:
You don’t need to hire a live band to make an all-hands meeting engaging – but, you can use these helpful tips. These include breaking the ice, defining topic segments, using an engaging video platform, including quizzes, and putting a spotlight on employee success.
Since all-hands meetings are top-down meetings, it’s that much more important to engage your audience. Using an icebreaker to open the meeting or asking icebreaker questions (for example, unusual snack preferences, or off-beat movie recommendations) engages employees from the start and adds to a more relaxed atmosphere.
For more structured meetings, such as all-hands meetings, having defined topic segments with relevant visual support helps keep employees’ attention on the topic at hand, and breaks up the information presented into more digestible pieces. The more visual aids and topic variation, the higher the engagement.
If you’re looking to host more engaging online meetings, you’ll need an interactive platform such as Livestorm to promote easy company communication across the board. Use our polls to gather attendee feedback, live chat feature for instant employee responses, or reaction emojis to quickly gauge attendee sentiments.
Arming your employees with the tools that help them respond and react fast to key discussion topics gives them more reason to participate and engage (here are some more virtual event ideas to boost engagement).
Host great all-hands meetings
Use Livestorm's all-in-one platform to host meetings, webinars and events
Break up your meeting with interactive games or quizzes to fuel employee engagement. Make them simple and quick, so employees can jump in and out of the game or activity without disrupting the flow of the meeting.
Give employees a shout-out in front of all their colleagues to spark joy and motivate teammates. Simply highlighting a job well done can encourage employee engagement and healthy competition, and lift morale.
There’s nothing more engaging than anticipation – so use it to your advantage. Save the best announcements for last to compel employees to engage until the end. Topics like company trips, bonuses, added benefits, or team building events are a great way to boost engagement and leave employees on a high note.
There are many tools you can use to host an all-hands meeting – and the tool stack you choose largely depends on where you’re hosting it.
For in-person meetings, use Google Slides or Microsoft Powerpoint to display your meeting materials and visuals as you’re presenting.
For virtual or hybrid meetings, you’ll need a high-quality video engagement platform like Livestorm to ensure a streamlined virtual experience.
Livestorm’s easy-to-use, browser-based platform quickly connects and engages teams with features like: polls & surveys, virtual whiteboards, file & media sharing, emoji reactions, and live chat functionality.
The best part is that it integrates with all the tools you need for effective meeting management and hosting:
Pro tip: Go beyond all-hands meetings and use Livestorm to host a [webinar](https://livestorm.co/resources/guides/what-is-a-webinar) or [virtual event](https://livestorm.co/resources/guides/what-is-a-virtual-event) and maximize engagement opportunities to delight employees and boost morale.
To measure the success of your all-hands meeting, gather feedback from attendees with an anonymous survey to highlight areas of improvement and further engagement opportunities.
If you’re using Livestorm, you can access comprehensive meeting analytics for registrations, attendance, and participation rates – to make data-driven decisions with real impact.
When balancing internal vs external communication, you’ll find that all-hands meetings are essential for the company-wide alignment and cohesion that builds morale.
Engage employees with fun icebreakers and shout-outs, inform them of important updates, and outline key objectives for company-wide adoption and motivation. If you’re hosting a virtual or hybrid meeting, use Livestorm to help you interactively engage attendees, track meeting performance, and integrate useful tools, all from one place.
A company should host an all-hands meeting every week to keep employees up to date with daily operations.
You can hold an all-hands meeting over Zoom, but the need to download and install the software is an obstacle that hinders participation, and it has limited engagement features. Instead, use a browser-based video engagement platform like Livestorm to easily connect and engage your audience.
For an all-hands meeting, you should prepare a meeting agenda and a visual presentation, and set up an event page with a registration form.
You can promote an all-hands meeting over your company’s internal communications channels, like Slack, social media channels, or email.
Important questions to ask in all-hands meetings involve asking each team leader about departmental results and big updates. Since all-hands meetings aren’t a two-way exchange between leadership and employees, like town hall meetings, keep questions minimal and focused on key updates.
All-hands meetings are sometimes called “forums”, “all staff meetings”, and “company-wide meetings”, They’re often confused with town hall meetings, but a town hall meeting is more question and answer based while all-hands meetings are generally more focused on conveying a message and making a key presentation.