Staying in touch with employees and clients without having to meet in person, building strong working relationships, and closing deals from the comfort of your home office are just a few advantages that video conferencing can bring to businesses of all sizes.
The question is no longer whether your business should be using video conferencing software but rather which software is best for your needs. To make your decision easier, we’ve compiled a list of video conferencing software for businesses and tips on how to choose the right one for you.
The 10 best video conferencing platforms are
Here’s a quick comparison table to show you why they’re on our list (you’ll get more detailed reviews below).
Here, you’ll find detailed reviews for the best web meeting software on the market, including Livestorm, Google Meet, Zoom, and Microsoft Teams—to name a few!
Every business has needs based on factors like company size, industry, and budget. You should take these into account when making your choice.
Livestorm is a video conferencing solution that offers everything businesses need to connect with employees and customers, including a wide range of features specifically designed to boost engagement and interaction between participants.
Livestorm is ideal for sales presentations, webinars, live product demos, training sessions, podcast interviews, employee onboarding and any virtual events where audience interaction is key.
Livestorm offers a free plan with a limitation of 20 minutes duration per event and 10 registrants per event. You can opt for the Pro, Business or Enterprise plan based on your business needs and budget. Check out our video meeting checklist for more tips.
As you might expect, Microsoft Teams integrates well with other Microsoft products like Office 365, SharePoint, and OneDrive, so it’s a good choice for businesses that already use these tools and want to avoid learning new software. However, for someone who has never used Microsoft products before, the learning curve can be steep.
Microsoft Teams is suitable for large teams that are looking for an all-in-one collaboration tool, including live document editing and project management.
Pricing is based on the number of users rather than the features you use, making it more affordable for businesses that don’t need all the bells and whistles.
Zoom is one of the most well-known video conferencing platforms. Features such as screen sharing, video recording, and group chat make it ideal for small businesses that need to stay in touch with employees and customers. That said, it has quite a corporate feel and the brand customisation options are limited.
Zoom is suitable for small businesses that need an affordable video conferencing tool with some basic features.
The free plan offers all basic features that small businesses need to stay connected. Paid plans are also quite affordable, making Zoom a good choice for businesses on a tight budget.
Here's our complete list of Zoom alternatives.
Webex, a service by Cisco, is a collaborative workspace for enterprises. It offers quite basic solutions when it comes to conferencing, message and document sharing, but does have strong security and user experience (UX) design.
Webex has multiple use cases including conferences, live webinars, IT support and presentations, but its engagement features and personalization options are limited. It’s best suited for teams with a need for robust security and already use Cisco hardware or video conferencing cameras.
While Webex offers a free plan, it's limited to just one user. Overall, the pricing might seem reasonable for the level of security and features on offer, but it's not the most affordable option on our list.
If your business is already using Google products, then Meet is the logical choice for video conferencing. The tool integrates with Gmail, Calendar, and all other Google apps. But to experience all the features you need a subscription to G Suite.
It has a simple interface, and attendees without an account can still access meetings from their browser, but it won’t give you all the features of a dedicated video engagement platform like Livestorm. This web conferencing software is best suited to businesses with an existing G-Suite subscription.
While the monthly pricing may seem high, you also get access to all the products within G-suite.
GoToMeeting focuses on remote collaboration with an intuitive interface and a wide range of features. Users can schedule one-click meetings across any device and even record sessions.
GoToMeeting is suitable for large businesses that are looking for an easy-to-use teleconference solution with great features.
GoToMeeting offers a 14-day trial which lets you explore all the features before committing to a plan.
Zoho Meeting is a video conferencing solution from the suite of Zoho productivity tools. Since it’s a browser-based tool, it’s easy to set up and use. That said, it lacks some features compared to other video conferencing platforms, including integrations with third-party business apps.
Zoho Meeting is suitable for small businesses that are already using Zoho productivity tools like Zoho CRM, Zoho Books, Zoho Inventory, and Zoho Sites. It’s ideal for sales and marketing professionals who want to prioritize customer relationship management, nurture leads, and close deals.
The pricing is quite affordable and flexible with a 14-days free plan that can be canceled anytime if you're not satisfied.
If you're looking for top-notch audio quality, then BlueJeans is a contender. It lacks some useful features like custom branding and file sharing but it uses Dolby Voice technology to minimize background noise and deliver super clear audio.
BlueJeans doesn’t offer some of the basic features that Zoom and Google Meet have, and it lacks Livestorm’s more advanced features like clickable CTAs and Handouts.
However, BlueJeans emphasizes audio quality and security, which makes it ideal for businesses that don't require many bells and whistles.
The pricing is fair but can quickly become expensive as you add users, integrations, and meeting analytics.
If you're looking for a video conferencing solution that’s specifically designed for large conferences and webinars, then BigMarker is the right tool for you. The platform offers features such as live streaming, on-demand webinars, and custom branding.
BigMarker offers event options like live webinars, summits and series, on-demand replay, and live streaming. That’s what makes it great for sales and marketing teams looking to host large events.
BigMarker's pricing isn’t readily available on the website, but you can customize a package depending on the number of hosts and attendees you need.
Whereby makes it easy to set up virtual meeting rooms that can be accessed from anywhere in the world. It’s a cloud-based solution, so users and participants don't need to download extensions and supporting files to join a meeting.
Whereby is designed for team collaboration and is best suited for small businesses that are ready to integrate with their existing tech stack to get more out of their meetings. It's not the best tool for hosting large conferences or webinars.
The pricing modules offered are affordable and users only pay for what they use.
At Livestorm, we're experts in video conferencing because it's the core of our business. Here are some of the most important considerations that we took into account while creating this list:
The platform you choose should have robust security features in place such as end-to-end encryption, password protection, and the ability to lock meetings.
For example, a platform like Zoom offers end-to-end encryption for all its paid users. But sometimes that's not enough. It's not uncommon for hackers to "Zoom bomb" meetings by crashing them and flooding the chat with offensive content.
To give our users peace of mind, at Livestorm, we implement Transport Layer Security (TLS) protection to encrypt video and audio streams. And since Livestorm is a browser-based video conferencing tool, the WebRTC protocol establishes a secure connection and data exchange within a browser without any downloads.
The best video conference software should be able to handle a large number of participants without any lag or interruptions. You wouldn't want your meeting to be interrupted by technical issues or drop off simply because the duration of the call exceeded the limit.
Video conferencing tools like Google Meet, Zoho Meetings and Microsoft Teams are built for enterprise-level businesses and can accommodate a large audience. However, you would need to buy their subscriptions as a part of the product suite and can have steep learning curves for someone who's never used Zoho or Microsoft Teams.
The best way to keep attendees interested is by using interactive features that'll make the experience more engaging.
Live polls, surveys, and Q&A features are built into Livestorm’s webinar software to help you get instant feedback from your attendees. You can also use our live chat feature to address any questions or concerns they might have in real-time.
Some businesses might want to use the same software for sales presentations, customer demos, webinars, and training sessions. In that case, it's essential to consider how versatile the tool is. Does it offer features like live streaming, recording, and transcripts that can be used for different types of events?
For example, Livestorm offers a live streaming feature that lets you reach a larger audience. You can also record your events and save them later for on-demand sessions, showcase product demos, host company meetings, group discussions, or presentations.
Do you need a tool that offers screen sharing and live streaming? Or do you simply need something for quick one-on-one calls? Perhaps you're looking for a tool that integrates with the rest of your business software stack.
Whatever your needs, it's important to understand which features are must-haves and which ones you can live without. That way, you can narrow down your options and choose the best video conference software for your business.
Choosing the best video conference software is a matter of knowing your needs and understanding which features are the most important to you. If you're looking for a video conferencing solution with a product suite, then Microsoft Teams, Google Meet, or Zoho Meetings might be a good fit.
But if you're looking for a tool that can do it all without the steep learning curve, Livestorm is the best video conference software. Livestorm is packed with features to facilitate impactful virtual events,engage audiences, and leverage analytics to track your success.
The best video conferencing companies are:
The best video conferencing platforms for large groups are:
The best free video conferencing software are:
The best video conferencing apps are: