11 Best Virtual Meeting Platforms for Your Team in 2025

Maybe you’re looking for a virtual meeting platform that lets you host video conferences and sales calls. Or maybe you want a tool for public-facing events like webinars, and customer training.

Either way, you have a lot of meeting apps to consider. We narrowed down the list to 11 of the best online meeting platforms so you can compare features, benefits and pricing—and choose the right one for your needs.

Top features to look for in virtual meeting software

To host effective meetings, you need to schedule, host, and analyze the event. Look for an all-in-one tool with these features:

• Meeting automation. If you’re in sales or marketing, chances are you’re having the same conversations over and over again. Depending on the software, you could automate part of your event, play attendees a video, and join a few minutes later to answer questions.
• Calendar integrations. Access your team’s calendars to avoid getting double booked. With a calendar integration, you can also book meetings faster and add access meeting information right from the calendar app.
• Recurring meetings. Calendars usually let you create recurring events, but not all video conferencing tools do. Look out for this feature when you choose a meeting management tool as it will help you reduce time spent on event creation.
• Live engagement features. Meetings aren’t supposed to be one-way broadcasts. But you can’t have everyone speaking at the same time either. Engagement features promote interaction in an organized manner via polls, Q&A tabs, or on-screen timers.
• Breakout rooms. Organize people into smaller groups and send them to separate rooms for better engagement. Breakout spaces are great for providing a less intimidating environment for sharing ideas and promoting face-to-face collaboration online.
• File sharing and digital whiteboards. Achieve better engagement by using a virtual whiteboard that allows attendees to share their thoughts on screen in real time. You can also collaborate by sharing files in-app and giving everyone the same level of context.
• Post-meeting engagement features. Make team meetings more accessible by sharing the call recording and encouraging anyone who missed it to watch later. This helps increase attendance and engagement rates.
• Analytics. Did your video conference meet the goals your team set? The best online meeting platforms offer data like contact records, participation information, and chat analytics.

11 Best virtual meeting platforms in 2025

There are hundreds of video conferencing platforms to choose from. Here are the top 11 to consider in 2025:

1. Livestorm - Best for enterprise
2. Webex - Best for multinational companies
3. Microsoft Teams - Best option for the Microsoft ecosystem
4. Google Meet - Best option for the Google ecosystem
5. Slack - Best for meeting instantly
6. Zoom - Best for individuals
7. Whereby - Best for video-driven companies
8. ClickMeeting - Best for huge online events
9. Yammer - Best for broadcasting company events
10. Adobe Connect - Best for custom visual designs
11. GoTo Meeting - Best for on-the-go meetings

1. Livestorm - Best online meeting app for enterprise

Livestorm is the one platform you need to host all your video communication, including meetings and webinars. Create registration pages and review analytics after virtual encounters to get prospects through the sales funnel. We also offer a large set of features that help you boost engagement duriing web meetings.

Main features and benefits

• Scheduling tools and calendar integrations. Attendees can sign up, choose their preferred date using our Calendly integration, and get an email reminder.
• Easy room access for external attendees. Since Livestorm is browser-based, anyone can join without needing to download any applications.
• Automatic recordings. You can automatically record webinars, meetings, and training calls, and share meeting recordings via email after the event.
• Custom branding. Customize the entire meeting room to amplify your brand and look super professional.
• Shadowing (for sales teams). Sales team leads can join sales calls to monitor performance, but will be hidden from prospects (unlike on Zoom, where they automatically appear on the screen).
• CRM integrations. Integrate with CRM systems like Pipedrive and Hubspot to nurture leads through the sales funnel.
• In-app interactivity. Livestorm comes with several functions for people to participate and engage with the meeting. These include Q&As, polls, timers, emoji reactions, breakout spaces, and virtual whiteboards.

Star feature: Breakout rooms

Breakout rooms split attendees into smaller groups to spur collaboration. These rooms can be chosen randomly or manually, and users have access to the virtual background library to stand out in breakout sessions.

Why users like Livestorm

Livestorm users love that they can save time and easily scale communications with stakeholders via automated virtual meetings, training sessions, and marketing events.

“Livestorm helped us scale our training program tremendously from 15 sessions a week to about 32, while also freeing up a significant chunk of time internally.” said Nick DeSimone, Customer Education Lead at Workable.

Pricing

Livestorm is free to use for small teams (up to 30 attendees) hosting 20-minute meetings. Then, pricing starts at $79 per month based on annual billing. Large businesses and enterprises require a custom quote.

2. Webex - Best meeting app for multinational companies

Using Cisco's Webex video conferencing app, you can easily connect online attendees with people in physical conference rooms that have Cisco technology. This app offers real-time translation captioning from 13 different languages so you can have multilingual conversations smoothly.

Main features and benefits

• Background noise reduction. Webex does a great job reducing distracting sounds when someone is speaking. This increases the quality of the video call.
• Hand gesture recognition. Webex offers a really exciting functionality that recognizes hand movement and sends out live reactions.
• Personalized layout. All meeting attendees can move and arrange their meeting layout so they can choose who to see on their screens.

Star feature: Real-time translation

One of the most unique features that Webex has to offer is its ability to translate over 13 spoken languages into written captions of over 100 languages. If you’re comparing Webex vs Livestorm, that’s one feature we don’t offer - but our pricing plans are generally more affordable.

Why users like Webex

Users enjoy using Webex because it makes their teams more productive and efficient.

“We are seeing as much as 60-70% reduction in the amount of time it takes to make decisions. Problems are resolved before construction begins and this helps our teams deliver projects faster, optimize costs, and better satisfy clients,” says Tomislav Žigo, Chief Technology Officer at Clayco.

Pricing

Webex offers a free plan for meetings up to 40 minutes long with up to 100 attendees. For business plans, pricing begins at $144 per user per year.

However, it's important to note that Webex prices its Meet, Call, Webinars, and Events suites separately. If you want to host webinars and meetings, you'll need to pay for both solutions.

3. Microsoft Teams - Best option for the Microsoft ecosystem

Microsoft Teams mixes immediate chat communication with hosting team and one-to-one meetings. This platform makes it easy for colleagues to jump on a quick call or to plan a company-wide web conferencing event.

Main features and benefits

• Contact status information. This platform shows the availability of each one of your colleagues. You can see if they’re available, away, busy, or sharing their screen.
• Ease of use. The app is highly intuitive and easy to use. It’s also easy for external users to attend a Teams meeting through a browser. If you’re comparing Teams vs Livestorm, you’ll notice that ease of use is a common feature between the two.
• Blocking notifications when someone is presenting. This platform changes your chat status to “presenting” if you’re sharing your screen and you can choose to pause notifications during that time.

Star feature: Giving control of your screen to others

This feature is particularly useful when you’re having IT problems. You can share your screen and give control to the IT support representative that's assisting you. That enables them to fix your technical issues without being physically in the same room.

Why users like Microsoft Teams

Microsoft Teams users enjoy that you can collaborate and communicate with colleagues and external parties immediately and through video.

Pricing

Microsoft Teams has a free version for 60-minute meetings with up to 100 participants. Then, pricing starts at $4 per user per month, based on the annual subscription.

4. Google Meet - Best option for the Google ecosystem

Google Meet is a great video meeting app for individuals and businesses. It’s browser-based on computers but requires an app to access from your phone or tablet. Google Meet is part of the Google ecosystem, making it easy to send calendar invites with a Meet link automatically attached.

Main features and benefits

• Dial-in audio connection. Just like Livestorm, Google Meet users can call a local phone number, enter the meeting number and pin, and access the call using their phones. It's helpful for creating a good meeting experience even when you’re having connectivity issues.
• Picture-in-picture view. Google Meet lets users share their screens, work on them while they’re presenting, and see the faces of their colleagues using a picture-in-picture view.
• Meeting host control. Google Meet gives hosts the power of muting, pinning, or removing participants from the call and ensures a smooth meeting.

Star feature: Live captions

This feature is only available in English but, if that’s enough for you, it’s a great way of ensuring colleagues don’t miss out due to deafness, different word pronunciations, or connectivity issues.

Why users like Google Meet

Google Meet users enjoy it because they get to see all the participants on video easily.

“We’re big fans of Meet… It’s helpful to be able to see every participant. This is extremely helpful these days. All our internal meetings are on Meet right now as we are all working from home,” says Oliver Mientz, IT Manager, Burger King Deutschland GmbH

Pricing

Google Meet is free to everyone who has a Gmail account for meetings up to 60 minutes and 100 attendees. To upgrade the video conferencing plan, you have to purchase a Google Workspace solution, which starts at $6 per user per month.

5. Slack - Best app for meeting instantly

Slack is best known as an instant messaging app for businesses and online networks. It lets you create channels to segment the different communication topics. Slack also supports audio and video calls within the same platform.

Main features and benefits

• One-click meetup. You only need to click once to start a video call on Slack. You can ask someone through the chat if they’re available to meet and hop on a call without switching apps.
• Async video and audio meetings. Sometimes you need to share your screen or use audio but your colleagues might not be available at the time. Slack lets you record an audio or video to share and get asynchronous answers.
• Huddles. Slack introduced this functionality to allow users to join and leave the huddle as they please as long as the room is available. That means that they can join a group call even if they missed the ring.

Star feature: Two people sharing screens

In Slack huddles, two people are allowed to share the screens at the same time. Whereas in most meeting apps, only one can do it simultaneously.

Why users like Slack

Users love having calls using Slack because it’s a way of doing it fast without having to create a meeting link or switching platforms. But if you’re using Slack, you probably need an additional video platform for planned meetings.

“If you need to have a conversation, you’re not going to schedule it with a calendar, you going to stay in Slack. With huddles, we can look at each other on video. We can thread the conversation. We can screen share at the same time as our colleagues. Huddles keeps teams moving with work in one place,” says Tamara Jensen, Principal Technical Product Manager at T-Mobile.

Pricing

Slack has a free limited plan that supports one-to-one calls. The paid version includes up to 50 meeting attendants among other features. Pricing for paid versions starts at $7.25 per user per month based on an annual subscription.

6. Zoom - Best free online meeting app for individuals

Zoom grew exponentially during the pandemic and is now one of the most popular online meeting apps. It used to only be accessible through an app, but it’s now available from any browser. Zoom supports up to 10,000 meeting attendees depending on your plan.

Main features and benefits

• Screen sharing and annotation. Zoom allows for the host or attendees to share the screen and co-annotate, making the meeting engaging and interactive.
• Engagement features. Zoom offers a large list of features that promote interactivity. These include filters, polls, hand raising, audio sharing, and reactions.
• Using slides as a background. Just like the TikTok green screen filter, Zoom lets you share your slides as a background while you speak in front of them.

Star feature: Meeting transcripts

Instead of connecting to third-party software for transcriptions, Zoom can automatically transcribe your meetings. That way you can easily scan through it and share meeting notes with everyone on the team.

Why users like Zoom

Zoom users enjoy using this platform because of its quality and ease of use.

"The quality is amazing. We’ve had fantastic results all over the company,” says Rujul Pathak at Zendesk.

Pricing

Zoom is free for meetings with up to 100 attendees that are less than 40 minutes long. Then, pro plans start at $13.32 per user per month with annual billing.

If you’re comparing platforms like Livestorm vs Zoom, you’ll find that Zoom falls on the expensive side since it charges per user.

7. Whereby - Best platform for video-driven companies

Whereby is a platform for video lovers that offers two different products: meetings and video embedding. With Whereby you can communicate with your team through a conference or record videos to embed them into your SaaS tool or website.

Main features and benefits

• Browser-based. Whereby doesn’t require an app to function. You can connect with others directly from your favorite browser.
• Zero learning curve. This platform is intuitive and easy to use, users can set it up and start hosting meetings in a few minutes.
• Interactive and engagement features. Whereby lets users collaborate on a whiteboard, react with emojis, and go on breakout rooms.

Star feature: Custom URL

Whereby lets you personalize the URL adding different parameters to promote a specific behavior during the meeting. For example, adding the parameter “?video=off” to your URL, means everyone who joins will have their cameras off by default.

Why users like Whereby

Whereby users enjoy how easy it is to create video calls and get a shareable link to invite others in real time.

“Whereby makes it super simple for collaborating teams to jump on a video call. A single meeting link shared instantly ensures a moment of creativity is never lost,” says Andrey Khusid, CEO at Miro.

Pricing

It’s free to use for meetings up to 45 minutes with one host and up to 100 attendees. Then, prices start at $8.99 per month. The cost increases if you need additional meeting hosts.

8. ClickMeeting - Best app for huge online events

ClickMeeting is an online meeting app designed for webinars, conferences, on-demand videos, and large online events.

Main features and benefits

• Host webinars for large audiences. This platform is similar to Livestorm in the way it enables you to host large webinars (up to 1,000 attendees) and increase your sales through video content. It’s also a great solution for online classes and seminars.
• Create automated webinars. ClickMeeting lets you have ongoing pre-recorded webinars to increase your sales without your manual intervention.
• White-labeling. One of its best features is that ClickMeeting lets you brand your conference rooms to your liking.

Star feature: Hosting paid webinars

ClickMeeting integration with PayPal allows you to host paid webinars, charge attendees, and get the money directly into your PayPal account.

Why users like ClickMeeting

ClickMeeting users like this platform because it’s easy to use and you can host both paid and free events within the same app.

“Compared to other webinar software platforms within ClickMeeting, you just have to set up a few options. You decide if you want to do a paid or not-paid event - the platform thinks about all the rest. You can focus on what you really want to do,” says Arturo Tedeschi, Creative Director at A > T.

Pricing

ClickMeeting offers a 30-day free trial. Then, prices vary depending on the size of your audience. The starting price is $26 per month based on an annual subscription.

9. Viva Engage - Best social media app for broadcasting live company events

Viva Engage is a corporate social media platform owned by Microsoft. It’s intended for people to share personal and professional posts with their teammates. Viva Engage also has the option to broadcast live video, making it ideal for sharing internal communications.

Main features and benefits

• Live streams or broadcasts. Hosts can stream company town halls or all hands meetings to the entire company and allow people to interact with organization leaders through chat.
• Native integration with Office 365. Viva Engage is part of Microsoft 365, so it integrates natively with all Office Workspace apps. It isn't possible to use this platform for any other form of meeting that requires more than one person to speak online.
• Access to the host's profile. Since Viva Engage is a social media site, you can review the broadcast host’s profiles to get more information about them before joining the live video.

Star feature: Live streams

If you only do this once every quarter, you don't need to pay for a costly tool that can host thousands of users to stream company-wide meetings. Viva Engage’s live streams are a great alternative to that problem.

Why users like Viva Engage

Users enjoy Viva Engage because it breaks down silos between different locations and departments. It’s also easy to use and content is accessible in the cloud and on mobile.

“Viva Engage has been at Manhattan Associates for over 2 years. It is used across the globe and across all departments so that we can work more effectively. Key initiative to break down silos, help departments work together, find answers when we don’t always know who to ask,” says Dawn Gartin, Collaboration Manager at Manhattan Associates.

Pricing

Viva Engage is included in Microsoft Viva subscriptions, which include other communication and knowledge management solutions. Pricing starts at $2 per user per month with annual billing.

10. Adobe Connect - Best meeting application for custom visual designs

Adobe Connect is a meeting platform that enables users to personalize the visual aspects of their meetings, webinars, and conferences.

Main features and benefits

• Storyboards with custom layouts. This means you can choose how you want to position the attendees and the host video on the screen of each one of the participants. You can create room templates to share with your team.
• Persistent virtual rooms. You can design and create virtual rooms once and use the same configuration in the future as many times as you want.
• Virtual backstage. This allows hosts and facilitators to collaborate in private while the meeting is running

Star feature: Engagement dashboard

Hosts that use Adobe Connect to run meetings have access to the engagement dashboard. This feature lets you review your meeting engagement score based on participation. You can use this information to adjust your meeting agenda depending on the engagement levels.

Why users like Adobe Connect

Adobe Connect users enjoy that they can create training programs for others and automate them using the learning management systems (LMS) integrations.

“Adobe Connect opened up our training program to become an around-the-clock, one-stop education shop,” says Steve Bamberger, National Training Manager for eLearning at America Business Solutions, Inc.

Pricing

Pricing for Adobe Connect starts at $190 per year per host for meetings up to 100 attendees.

11. GoTo Meeting - Best for having meetings on the go

GoTo Meeting is an online meeting platform from the GoTo group, which includes additional products for hosting webinars, online training, and workspace rooms at a separate cost.

Main features and benefits

• One-click meetings. GoTo Meeting comes with an instant messaging app where you can hop on calls with your coworkers with just one click.
• Personalized meeting room. You can create a personal meeting room link and host regular meetings using the same URL.
• Commuter mode. If your team usually takes meetings on the go, this feature allows users to join from their mobile and use less than 90% of regular bandwidth.

Star feature: Business messaging

In addition to communicating via audio and video, GoTo Meeting also offers text-based business chat. You can set up chats with coworkers or organize group chats for prospects, customers, or vendors.

Why users like GoTo Meeting

GoTo Meeting users like that the platform offers good audio and video quality, even when connectivity isn't great.

Pricing

GoTo Meeting pricing starts at $12 per organizer per month with annual billing. This entry-level plan includes up to 150 participants per meeting.

Benefits of choosing the right team meeting app

According to Otter.ai, there are 11 million online meetings held daily in the US. You need an online meeting app to ensure you have quality calls with clients or colleagues. A video meeting app helps you:

Build connections with professionals in different locations

Good online meeting software attempts to mimic the experience of real-life interaction. This means you can build genuine connections, close deals, and get to know your coworkers without hiring office space. It also makes it easier and cheaper for you to expand operations by connecting virtually with clients and stakeholders in different geographic locations.

Reduce commuting time

Meeting in person with clients or peers usually meant spending a substantial amount of time commuting. Virtual meeting apps reduce those in-person meet-ups and let you go over important team meeting agenda points using video. Your team will be more efficient when they don’t need to go anywhere to work together effectively, especially if you use a platform like Livestorm that can integrate with collaboration tools like Miro.

Improve team productivity

If you make the most of engagement features like the Q&A tab or live polls, your video meetings will be even more productive. But the secret to great virtual meetings is fostering a culture that doesn’t go for meetings by default. Check if a meeting is a good use of time (or if it could have been an email) and make sure non-attendees can catch up async by setting up automatic recording.

How to run successful virtual meetings

Use these virtual meeting best practices to host successful events:

• Plan your resources. Whether you intend to share your screen, deliver a presentation or play a video clip, plan ahead to avoid complications on the day of the meeting.
• Share a meeting agenda. Give your meeting structure by sharing an agenda in advance. This will help colleagues or clients prepare, follow up on previous actions, and make the session more efficient.
• Establish meeting etiquette. When you're not in a physical meeting room it can be harder to read each other's body language, which can lead to misunderstandings and interruptions. Agree on some simple rules of virtual meeting etiquette, such as using the mute button when you're not talking to help things run smoothly.
• Do a test run. If you’re using a platform you’re not familiar with, or have lots of media or collaboration planned, it’s always a good idea to practice ahead of time.
• Encourage participation. The best meetings aren’t just one long monolog. Make sure everyone is paying attention by encouraging interaction with emojis, polls, and a Q&A.
• Record the session and share it with attendees after the event. Livestorm supports all of the workflows around virtual meetings, including automated recordings and follow-up emails.
• Collect feedback. No matter what kind of virtual event you host, getting feedback is a must. Use the data you collect to keep improving every time you host.
• Analyze everything. An analytics dashboard will help you analyze participation rates, attendance time, participant behavior across meetings, giving you the data you need to deliver more successful meetings.

Ready to become a better meeting facilitator? Read our complete guide to online meetings.

How to make virtual meetings more fun engaging

At Livestorm, we believe in the power of video engagement. You don’t just want attendees to turn up to your meeting as passive audience members. The best virtual meetings drive engagement, get things done, and affect change.

While a simple conference call has its place, hosting interactive virtual meetings is a sure way to get the best out of your team. Follow these steps to make your virtual meetings fun:

• Turn on your webcam. There are times we'd all prefer to keep the camera off, but when working with a remote team or connecting with new customers, speaking face-to-face helps to create that real human connection. Turning your camera on helps you read each other's body language and communicate more effectively. Here are a few tips to look good on your next video call.
• Use icebreakers. Speaking in the first few minutes of a meeting will make attendees feel more confident contributing throughout. Give your team a chance to warm up to the virtual meeting environment by including a quick ice breaker activity before getting down to business.
• Get things flowing in the chat tab. Some managers mistakenly believe that messaging during a meeting stops their team from paying attention to the business at hand. However, the chat tab is a great way to share additional resources and allow attendees to ask questions or make comments without interrupting the speaker.
• Share media. Keep things interesting with video clips, presentations, and screen shares. Use virtual whiteboards to collaborate with your team.
• Use engagement tools. Features like polls and emoji reactions help your team feel more connected and allow you to gauge the mood in the room.
• Keep to time. Nothing will cause your attendees to switch off more quickly than allowing a certain agenda point to run on and on, or eating up valuable time they could spend on other tasks. Keep meetings as concise as possible, and avoid running over time.

Livestorm for virtual meetings

Now that you have a clear understanding of what video conferencing is and why using the right team meeting app is important, you can choose the right software for your business.

If you’re looking for an instant and less structured way to meet your teammates in real-time, you should consider using Slack Huddles. If you’re already familiar with this platform for IM, using the video conferencing functionality will be a straightforward process.

However, Livestorm might suit you best if you’re looking for a high-quality team meeting app that allows you to host bigger audiences with more interactivity. Livestorm is also a least expensive alternative to other meeting applications like Zoom or Webex.

Frequently asked questions about online meeting apps

What is the best app for online meetings?

The best app for online meetings is the one that fits your budget and business needs. If you’re looking for the one that has the best price-to-value ratio, you should consider Livestorm.

What is the best app for free online meetings?

Google Meet is one of the best apps for free online meetings. You just need a Gmail account to get access. If Meet doesn’t cut it, you can try using Livestorm, we offer a free plan for meetings under 20 minutes.

What are 3 online meeting apps like Zoom?

If you’re looking for an alternative to Zoom, you might want to look into these three online meeting apps:

1. Livestorm
2. Webex
3. Adobe Connect

What’s the best app for group meetings online?

The best app for group meetings online is Livestorm. This platform will let you handle all your video conferencing needs in the same app. Livestorm lets you host:

• 1:1s
• Team meetings
• Webinars
• Sales demonstrations calls
• Virtual large conferences
• Marketing events