15 Amazing Online Meeting Tools For Collaborating With Your Team in 2023

Remote teams with a strong base of online meeting tools are less likely to waste time finding lost email threads, getting caught up in group chats, or resolving scheduling conflicts. But which tools should you use?

Factors like budget, team size, company size, and project scope play a role in choosing the right meeting tools for your business.

To help you make an informed decision, we've listed some of our favorite tools for meetings that will make working with your team a breeze.

Virtual online meeting tools to help you prepare for the call

Setting agendas, sending meeting invites, and gathering meeting materials are all critical aspects of preparing for a productive meeting. Here are some helpful internal communication tools to keep you organized and on track.

1. Calendly: Best for automated scheduling

Pricing: Free (Basic), $8 per user/month (Premium), $12 per user/month (Pro), $16 per user/month (Teams), and on-request for Enterprise.

Calendly syncs with your calendar and determines your availability based on upcoming events. You can set up automatic personalized email reminders or follow a standardized template, schedule unlimited meetings, and create custom links.

This meeting tool integrates with other business tools, including Livestorm, Slack, Salesforce, Microsoft Teams, PayPal, and Mailchimp.

2. HyperContext: Best for creating interactive agendas

Pricing: Free (Basic), $5.60 per user/month (Pro), and $8.80 per user/month (Business).

HyperContext (previously Soapbox) is a virtual meeting platform for teams with an intuitive approach. The 'Suggested questions' feature gives you ideas on agendas and questions to ask based on the topic of your meeting.

The 'next-step tracker' records any agreed-upon actions and lets you track those responsibilities. You can gather surveys and feedback, the integrated meeting notes automatically generate a meeting minutes document, and send a copy to your attendees.

HyperContext integrates with many useful tools including Google Calendar, Slack, and Microsoft Teams.

3. Zenkit: Best for visual project management

Pricing: Free (Basic), $9.00 per user/month (Pro), $25.00 per user/month (Business) and on-request for Enterprise.

Zenkit is a project management tool that helps you visualize your projects through kanban boards, calendars, and mind maps. The flexible workspace lets you customize your projects to suit your team's needs, assign tasks, organize workflows and set recurring tasks so participants can prepare with questions and comments.

It's a simple yet powerful task manager and virtual meeting platform that helps you plan and track your progress. It integrates with various internal and external communication tools such as Google Calendar, Dropbox, and Zapier.

Video conferencing platforms for hosting productive meetings

A personal touch goes a long way in keeping your team engaged. Using web conferencing tools means you can meet face-to-face and make personal connections even with remote teams.

Here are the most popular video meeting software to help you make your meetings more efficient:

4. Livestorm: Best virtual meeting platform

Pricing: Free (Basic), $88.00 per user/month (Pro), and on-request for Business and Enterprise

As a browser-based virtual meeting platform with a strong set of engagement features, Livestorm is one of the best Zoom alternatives on the market. It makes it easy to host virtual events like webinars, employee onboarding, and training sessions. The platform offers:

• Custom branding on registration pages, emails, and virtual rooms to help amplify your brand.
• Transport Layer Security (TLS) encryption protects your data.
• Engagement features like live polls, chat, and live Q&A sessions make your conference interactive.
• Analytics dashboard to track your event metrics like the number of attendees, replay views, and traffic data.
• Automatic recordings enable you to easily create on-demand webinars and repurpose recordings.
• Virtual backgrounds reduce environmental distractions.
• Media sharing either through live screen sharing or intuitive downloads via the Handouts app.
• Integrations with 1000+ tools such as Salesforce, Slack, Slido, Miro, Zenkit, and Google Analytics.

5. Zoom: Popular video meeting software

Pricing: Free (Basic), $149.00 per user/year (Pro), $199.90 per user/year (Business), and on-request for Enterprise.

Zoom supprts HD video and audio conferencing, content sharing, and the ability to record sessions. It’s a popular choice, with more than 300 million daily active users (as of 31st August, 2023).

However, Zoom’s mobile application isn’t as intuitive as the web application, and users often face audio lags and video outages. On top of that, the free version has a 40-minute limit on free calls with more than two participants.

Zoom offers end-to-end encryption (E2EE) for all users on paid plans as well as those using certain free plans. It also integrates with Slack, Google Calendar, Shopify, Discord, LinkedIn and Salesforce.

6. Google Meet: Best for free video conferencing

Pricing: Free (Basic), $5.00 per user/month (Starter), $10.00 per user/month (Standard), $18.00 per user/month (Pro), and on-request for Enterprise.

Google Meet is a video conferencing app with features like screen sharing, live captioning, whiteboard, and meeting recordings. You can use it for free with a Gmail account.

Guests can join a meeting via a browser link, without signing up or logging in, so it’s a good choice for anyone looking for an easy-to-access, free app. But if you want all the best meeting engagement features you’ll need to pay for the full G Suite.

Google Meet integrates with all Google apps, and is compatible with Outlook and Apple Calendar.

Online meeting tools to keep participants engaged

Keeping participants engaged during a meeting ensures that the meeting's objectives are met and also makes the overall experience more enjoyable.

Here are some useful online meeting tools to boost focus in virtual meetings:

7. Visme: Best for creating beautiful presentations

Pricing: Free (Basic), $29.00 per user/month (Personal), $59.00 per user/month (Business), and on-request for Teams.

Visme offers a library of templates, stock images, and animations that help you create beautiful presentations without any design experience. It lets you add your branding colors and logos, customize fonts, and create presentations that are both visually appealing and engaging.

The platform integrates with tools like Livestorm, Salesforce, Vimeo, Loom, Google Drive, Google Analytics, and Slack.

8. Miro: Best for idea storming during the call

Pricing: Free (Basic), $9.00 per user/month (Core), $16.00 per user/month (Pro), $29.00 per user/month (Teams), and on-request for Enterprise.

Miro is a cloud-based whiteboard tool that helps remote teams collaborate in real-time. The software offers a wide range of templates and plugins to help you run productive meetings through brainstorming sessions, design sprints, Agile retrospectives, and mind mapping.

It integrates with 1000+ popular tools such as Livestorm, Slack, Jira, Google Drive, Confluence, and Dropbox.

9. Krisp: Best for noise cancellation

Pricing: Free (Basic), $8.00 per user/month (Pro), $10.00 per user/month (Teams), and on-request for Enterprise.

Krisp is an AI-powered noise-canceling tool that eliminates background noise in real time by adding a filter between your microphone and your video conferencing software. This is a great tool to use if you're working in a noisy environment like a coffee shop or a house full of kids and pets.

Web conferencing tools for top-notch record keeping

Keeping a tab of what was discussed during a meeting helps you follow up with participants, review the agreed action items, and track progress.

Here are some of the best note-taking tools for your video conferencing software.

10. Notion: Best for note-taking on-the-go

Pricing: Free (Basic), $9.00 per user/month (Core), $16.00 per user/month (Pro), $29.00 per user/month (Teams) and on-request for Enterprise.

Notion is a virtual workspace where you can take notes, collaborate with team members, and manage projects. The software automatically syncs with your video conferencing platform so you can take notes during the meeting and access them later from any device.

Notion integrates with video conferencing platforms like Livestorm, Zoom, Skype, GoogleMeet, Webex, GoToMeetings, and Airmeet.

11. Slido: Best for capturing live feedback

Pricing: Free (Basic), $10.00 per user/month (Core), $30.00 per user/month (Pro), and $150.00 (Enterprise).

Slido is an instant polling and Q&A tool that helps you collect feedback from meeting participants in real-time. You can use it to run polls and take questions from the audience during hybrid events, or meetings with remote teams.

The software integrates with Webex, Powerpoint, Microsoft Teams, and Google Slides.

Messaging tools for online meetings

Online meetings can be exhausting. Give your team a chance to recharge by communicating asynchronously using popular messaging apps without scheduling a meeting.

12. Loom: Best for async video messaging

Pricing: Free (Basic), $8.00 per user/month (Business), and on-request for Enterprise.

Loom is a video messaging tool that lets you record quick videos and share them with your team. It's great for sharing ideas, getting feedback, and keeping team members updated without scheduling a meeting. Loom can be embedded into emails, websites and other platforms like Trello, Notion and Medium.

13. Flock: Best Slack alternative (that’s a little bit cheaper)

Pricing: Free (Basic), $199.00 per user/month (Pro), and on-request for Enterprise.

Flock is a team messaging tool that offers all the features you need to stay connected with your team, including video calls, file sharing, voice notes, to-do lists, and polls. User permissions and controls help you keep your team's information safe and secure.

Flock integrates with a range of communication solutions, including Zoom, Google Drive, Dropbox, Jira and GitHub.

CRM tools for slick business virtual meetings

Generating leads and nurturing and building customer relationships is crucial for any business. Use these CRMs for client meetings and events to keep track of leads and improve retention rates:

14. Pipedrive: Best for collaborating on lengthy sales processes

Pricing: $9.00 per user/month (Basic), $19.00 per user/month (Advanced), $39.00 per user/month (Pro) and $59.00 per user/month (Enterprise).

Pipedrive is a sales CRM that helps sales teams close deals faster by visualizing the sales pipeline and tracking activities. It enables automatic workflows for emailing leads, adding them to a pipeline, and scheduling follow-up meetings.

It also offers an analytics dashboard for your customer data, so you can make informed decisions about your sales strategy. The software integrates with apps like QuickMail, Yobi, LeadRebel, Custify, and Livestorm.

15. Salesforce: Best for analyzing event impact

Pricing: Free (Basic), $9.00 per user/month (Core), $16.00 per user/month (Pro) and on-request for Enterprise.

Salesforce helps sales teams manage their customers and prospects. It offers a 360-degree view of every customer, so you can see all their interactions with your brand in one place. You can create automated workflows to follow up with leads after an event or meeting, and track your sales pipeline in real-time.

The software integrates with 1000+ third-party tools, including Livestorm, Hubspot, Pipedrive, Notion, QuickBooks, and Zapier.

Create a seamless meeting experience with the right video conferencing apps

Using online meeting tools should make your life easier with automated workflows, meeting recordings, and live transcription. Look out for platforms that offer integrations with your existing architecture to save you time and make your meetings more efficient.

A well-rounded video conferencing software like Livestorm integrates with 1,000+ tools and offers all the features you need to make your meetings more engaging, including live chat, polls and surveys, and automated workflows.

Frequently asked questions about online meeting tools

What are meeting tools?

Meeting tools are software solutions that help you prepare for, host, and follow-up on meetings. They offer features like meeting recordings, live transcription, closed captioning, and integration with your existing calendar and email tools.

Which tools can be used for an online meeting?

Tools like Livestorm, Zoom, and Google Meet are popular choices for online meetings.

Which is the best platform for online meetings?

The best platforms for online meetings are Livestorm, Zoom, Google Meet, GoToMeetings, and Webex. All these platforms offer a variety of features that can be used to make your meetings more efficient and engaging.