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Ever wondered how to create a webinar that will actually work? Hosting webinars can be hard, especially the first time (believe us). It is crazy how often we repeat the same mistakes just because we don’t have internal checklists.

Sometimes those small dummy mistakes can cost you a lot and completely ruin your efforts.

We decided to give the ultimate checklist to perfect your webinar set up. Be sure to check all those parameters before your start. You’ll thanks us later ;)

1. How to create a webinar setup: Never overlook your environment

a. Pick a quiet spot

The environment is the number one factor that people usually overlook. Pick a quiet meeting room to settle with your team (e.g if they have moderation roles).

Make sure you are comfortable and that you will not be disturbed by external noises, people entering the room, etc.

b. Make sure you have enough light

In video as in photography, light is everything.

It will impact how you look, the quality of the video, and how your company looks. The better the light, the more professional it will look.

Also, you don’t have to invest in fancy equipment. Just pick a room with enough natural light coming in. Make sure that the source of the light is not behind you to avoid backlighting.

c. Have a branded setting (optional)

You have the first two steps checked? Great!

Now if you have a wall behind you with your brand on it (e.g stickers) then it’s even better. Your setting is your ally, it will help you promote your brand.

Actually, any piece of advertising behind you can be a plus.

2. How to create a webinar setup: always check the technical requirements

a. Is your network « webinar compliant »?

This is the most tricky part of the webinar setup. You should check this parameter early on.

Sometimes, in some companies, even startups, the network is so secure that it won’t let pass specific protocols for live streaming videos.

For example, if you are using Livestorm, our technology requires some specific router ports to be open. An easy way to check the quality of your network is to run a Netscan Demo :

How does it look? All green? Then you’re good to go! Be sure that « WebRTC » and « WebRTC P2P » don’t have red crosses. If this is the case, send the link to your Netscan to your IT team.

b. Is your Internet speed fast enough for a webinar session?

Everybody hates a bad Internet connexion. Especially when you’re live streaming!

To prevent any issue:

Don’t know where you stand? Netflix released a great tool to measure your bandwidth:

c. Are you using a modern browser?

No, IE11 is not a modern browser. Unfortunately. There are two scenarios to consider:

You are the host or a co-host

Then you are probably going to stream either you webcam or your screen (or both!). Then you need a browser that supports screen-sharing and is WebRTC compliant. Here’s the list:

Safari does not support screen-sharing and many video flux. IE, even Edge, does not support anything. Although, both could work using a third-party plugin that embeds WebRTC. But you should not use those browsers.

You are an attendee

This is the safest place to be. Almost all browser will work. But, again, the safest list is:

Again Safari and IE could work using a plugin. But we don’t recommend it. We are working on those issues.

PS: If you are not using Livestorm, and your current solution is a native app, then those issues don’t concern you.

d. « 1–2, 1–2, Mic test »

Check your mic and camera. You would not believe how annoying it is to have a beard scratching your EarPods mic!

Just do a quick test using some free video chat tools like

Double check if you are using external mic or camera…

e. Does your webinar software require any browser extension?

Does your app require any browser extension for screen-sharing? If yes, then download it before.

Btw Livestorm requires such extension, you can find it here:

3. How to create a webinar setup: Screen setup & Keynote

a. Quick notice

Unfortunately, not all browser and apps behave the same way. Here are a few tips before we start:

b. Do you have a keynote AND a demo?

This is a tricky configuration. It forces you to stream your entire screen. As soon as you switch between apps (e.g Keynote, and Chrome), everybody will see your other apps while your transition between apps.

BUT there is a way. There’s always a way. This setup requires two computer screens (e.g laptop + external).

Let’s pretend I have a demo and a keynote. Here’s what you need:

Then the rest is pretty straightforward:

That’s it. No weird transition. Perfect webinar :)

4. Avoid awkward moments

Last small checks and you’re good to go. Those checks can avoid awkward moments:


Well, we hope this helped you. Let us know if you have any comment. If you think of something else that we missed, please share!

In the meantime, keep streaming.

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